Job Title: Communications & Community Lead and PA to Works Directors (Secondment)
Location: Port Sunlight Factories (site based)
Duration: up to 12m depending on business need
JOB PURPOSE
This role is responsible for providing PA support to the Works Directors and the Management Teams of Port Sunlight Factories and owns Employee and Community Engagement programs.
RESPONSIBILITIES
Safety & Quality
* Ensure Company safety policy, rules and procedures are understood and followed (incl. risk assessments for external events where appropriate)
* Identify and report health or safety hazards and dangerous situations in their work area and put appropriate control measures in place
* Fire Warden for office
* Maintain stock of PPE for visitors in factory
* Maintain Crisis Management Meeting room
* Mental Health First Aider
Employee and Community Engagement
* Lead community and employee engagement program
* Lead Sports and Social Committee
* Own Reward and Recognition system for site
* Own communication system for site: newsletter, ELTs, QBRs, team meetings, digital communication (signage and Yammer)
* Update Digital signage regularly
* Manage and coordinate all visit requests and logistics
* Arrange site external events (team days)
* Arrange Retirement Dinners - book venue, send out invitations, arrange transport, flowers, photographer and process invoice etc.
* Arrange long service dinners
* Liase with UK comms and lead proactive and reactive communication in any incident
* Connect with PSL and UK comms leads to ensure consistent messaging
* Manage R&R, events and charity budget. Raise Purchase Orders, goods receipt and deal with invoices for events and R&R.
PA to Works Directors
* Arrange meetings/workshops/team days and book venues and hospitality as required
* Travel - arrange flights, rail, hire cars, chauffeur cars and accommodation
* Visitors - arrange accommodation and any car bookings, meet and greet as required. Maintain signing-in book
* Order stationery for factory/office
* Manage diaries for both Works directors
* Manage expenses for both works directors.
ALL ABOUT YOU
Key Competencies
* Influencing skills
* High organisational skills
* Ability to communicate with people at all levels of the Business including the ability to challenge
* Teamwork
* Handling of sensitive data confidentially.
Experience/Skills
* Excellent working knowledge of Microsoft Word and Excel.
* Excellent advanced working knowledge of Microsoft PowerPoint including knowing how to animate a presentation.
* Experience and knowledge of managing a budget.
* Experience of communication and community affairs.
NOTES
About Unilever
Unilever is one of the world’s leading suppliers of Food, Home and Personal Care products with sales in over 190 countries and reaching 2 billion consumers a day. Unilever has more than 400 brands found in homes around the world.
Faced with the challenge of climate change and the need for human development, we want to move towards a world where everyone can live well and within the natural limits of the planet. That’s why our purpose is ‘to make sustainable living commonplace’.
What We Offer
Not only do we offer a competitive salary and pension scheme, we also offer an annual bonus, subsidised gym membership, a discounted staff shop and shares. You’ll have the opportunity to work directly with our renowned and exciting brands in a flexible and hybrid working environment.
We strive to achieve a family-friendly and inclusive workplace and to create possibilities for all.
Diversity at Unilever is about inclusion, embracing differences, creating possibilities, and growing together for better business performance.
As part of your hiring journey, we are happy to support requests for reasonable adjustments, to improve your recruitment experience.
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