2 separate vacancies
Band 3 Admin Assistant, St Luke's Hospital Site, Armagh
And
Band 3 Recruitment Support Officer, St Luke’s Hospital Site, Armagh
· Hourly Rate: £11.67, Hours: 37 ½ hrs, Mon-Fri 9am-5pm, 30 min break
· Duration: ongoing temporary contract
Please note only applicants that match this criteria can be considered for the role.
Band 3 Admin Assistant, St Luke's Hospital Site, Armagh
4 GCSEs at Grades A-C including English Language or equivalent / higher qualification and 1 years’ experience in a clerical / administrative role
Or
2 years’ experience in a clerical / administrative role
And
Experience in the use of Microsoft Office products including Word and Excel or equivalent
Duties:
They will maintain and update all records held within the Trust Home Care team to support the rostering of Home Care Assistants. This will involve extensive use of the telephone to contact staff to assist with ensuring that work rosters are covered. They will also be in contact with clients and carers to keep them informed of changes to the rota or to deal with appropriate queries
Administration of work rotas for Home Care Assistants including allocation of dutie covering annual leave, sick leave, mandatory training and any other changes to the duty rota using Comcare IT software.
To arrange alternative cover when a Care Assistant is unable to report for duty.
Work closely with Home Care Supervisors and to advise at earliest opportunity of difficulties in administration of duty rotas.
Check Home Care Assistant mileage against allocated duties for approval by Home Care Supervisor
Responsible for inputting all information relating to payroll and internal/external invoices on a timely basis using Comcare System or agreed manual systems.
Band 3 Recruitment Support Officer, St Luke’s Hospital Site, Armagh
Criteria:
· A minimum of five GCSE's to include English Language and Maths (Grades A -C) or equivalent qualification
OR
·18 months relevant experience
Duties:
· Act as point of contact for all customers and clients ensuring that all queries/ issues are cascaded up to the relevant person, if appropriate.
· Input, process, monitor and validate information effectively in a timely manner ensuring accuracy and attention to detail.
· Collate information and assist with the preparation reports, documents and proposals for senior staff within the service area as well as routine advice, guidance and assistance as required.
· Ensure that stationery stock levels are maintained, replenished and stored securely.
Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.
If you wish to apply or would like more information, please email your CV in Microsoft word format to
Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.