We are looking for an experienced administrator to join the Cardiff Corporate business group to support as a Legal Support Assistant. The team deal with a wide range of work including Mergers, Acquisitions and Disposals, Reorganisations, Private Equity, Venture and Growth Capital backed transactions, Joint Ventures, Shareholder Agreements and general Company Law advice. The successful candidate will have proven excellent communication and organisational skills required to assist the Solicitors in the team, and support the team leader. Attendance at the office is required three days a week.
If your skills, experience, and qualifications match those in this job overview, do not delay your application.
An example of the Roles and Responsibilities:
Provide administrative support to assigned fee earners
First point of contact for clients and 3rd parties
Assisting with client meetings as needed e.g. copying documents / ID etc
Assist and work cooperatively with other administrators to provide support to other/non-assigned fee earners as appropriate
Opening new client/matter in Peppermint/DMS (Document Management System) upon receipt of Risk Matrix from lawyer
Saving template Terms of Business and template Letter of Engagement to DMS for lawyer to settle
ID verification using IDU App where possible
Running conflict checks, obtaining AML documents, creating the e-file and all relevant sub-files
Undertaking SmartSearches and saving to DMS
Printing, filing, scanning and dispatch of incoming/outgoing post
Closing files organising deeds/documents and accounts/billing, archiving
Accounts/billing responsibilities including preparing entries in Peppermint, dealing with bankruptcy searches and receipts for monies in and out in accordance with our regulatory requirements, preparing WIP reports, allocating disbursements to matters, preparing draft bills for lawyer approval, managing bill issuance process
Collating, analysis and reporting of data as required by lawyers/clients
Conference and meeting arrangements, diary management and assisting team with business development activities
Dealing with transactional and post-completion tasks such as liaising with IT to set up electronic data sites, preparation of bibles and filing requirements at Companies House
Other ad-hoc tasks as required
Skills / Experience Required Demonstrates ACTS values and behaviours
Strong IT skills and aptitude and able to adapt to new technologies and systems
Experienced user of Word, Outlook, Excel, Teams and Zoom
Good working knowledge of Peppermint and iManage DMS preferable (training provided)
Good manner with clients and third parties
Excellent communication skills are essential (oral and written)
Ability to work productively with Partners and staff across the team
Able to engage fully with our clients and other professionals and organisation contacts to provide an excellent service
Highly numerate
Strong organisational skills
Ability to prioritise
Willing to learn and improve skills
A willing team player
Positive and enthusiastic approach
Attention to detail and accuracy
Adaptable, flexible and ability to multi-task
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