OVERVIEW TO COMPANY: An innovative private wealth management firm at the leading-edge of the financial planning industry, specialising in working with professionals and business owners. They provide a comprehensive, wealth management service which is tailored to individual requirements with a significant client base and over £100 million of funds under management. Their long-term working relationships are testament to the service and advice that they provide. JOB TITLE: Office Administrator - Progression to Client Relationship Executive Reporting to The Business Manager Our client is looking for a bright, conscientious individual to join as an Office Administrator. You will be working assisting the Advisers, Paraplanners and Client Relationship Executives supporting them with a variety of tasks. Main Duties Valuations: Preparing client valuations - gathering details of client holdings and updating database accordingly. Fact Finds: scanning and inputting into Back Office system all Fact Finds completed by the Advisers. Scanning: As directed by team members, scanning documents to the correct location. Post Duties: Opening post and distributing to team members. Ensuring that all post is franked at the end of the working day. File Maintenance: Setup of client files for Admin Team. Database Maintenance: Setup new clients in the Back Office system, and the input of client financial plans. Ensure amendments are made when client’s details change. Client Meeting Preparation: Ensure the meeting room is setup for client meetings. Prepare refreshments as directed. On occasion meet and greet clients. Diary maintenance: Ensure that client review meetings and valuation are setup in the diary. Client communications: Sending out appointment confirmation letter, quarterly newsletter etc. Fee/Commission entry: Inputting figures from providers statement into an excel spreadsheet. Ad Hoc Duties: Any other duties as directed by the Business manager and/or Directors. Qualifications/Knowledge/Experience required Essential: Office/Admin experience Confident computer skills Knowledge of Word and Excel Be able to confidently communicate with clients, other team members via the phone and face to face. Personal Attributes Friendly Able to communicate well - both verbal and written Good organisational skills Be a good "team player" with the ability to work under their own initiative and manage priorities/deadlines Have "an eye for detail" Have a methodical, ordered and structured approach to tasks and working with numbers. Must have had previous experience on the phone. HOURS OF WORK: Monday - Friday 09:00 to 17:00- Office based BENEFITS: 28 days including bank holidays plus an additional 3 days over the Christmas period Employer Pension Contribution Exam Support Death in Service Health Cash Plan