Join the Defence Infrastructure Organisation (DIO) and have a future that matters: Be proud; Be challenged; Be unique.
Defence Infrastructure Organisation, DM Beith, Building 174, North Ayrshire, KA15 1JT
Job Summary
Do you want to work for the Defence Infrastructure Organisation (DIO) and care for the Defence Estate? DIO enables Defence to live, work, train and deploy, all with sustainability in mind. From net carbon zero accommodations to runways for the F35 fighter jets; our outputs are unique in the UK and across the globe!
Regional Delivery is a large, complex, and geographically dispersed operation within the DIO covering circa. 58,000 assets, across over 500 sites and 275,000 Ha of freehold and leasehold estate in the UK and a further 580,000 Ha overseas; with a multitude of £multi-million contracts to manage. We deliver soft and hard facilities management services including building, maintaining, and servicing the majority of MODs built assets, Training Estate, tenanted estate and USVF built estate.
This position is advertised at 37 hours per week.
Job Description
This position is based at DM Beith (duty station) with a requirement to visit other sites within the service delivery area, all of which are located in and around Ayrshire and Argyll & Bute. Due to the nature of the role, we can only consider candidates who are able to commute to the duty station (DM Beith).
A Senior Facilities Manager (SFM) plays a significant part in the delivery of service to our customers on a day-to-day basis, focusing on the management of all services delivered in buildings, accommodation and workplaces, leading the operational oversight, delivered either directly or through a third-party supplier partner. A key responsibility is to reduce asset down time by providing proactive asset management advice to Customers, so they fail less often; and when they do fail, they are fixed quickly in line with Accepted Level of Performance (ALP).
Person Specification
The successful candidate will lead the engagement with customers via key governance forums, ensure a culture of safety first, delivering value for money and expert advice and oversee particularly complex sites while providing advice and support to Facilities Managers (FM).
Key Responsibilities include;
* Hard and soft facilities management (FM) advice and delivery including programme management.
* Direct, lead, manage and support a team of facilities managers delivering FM activities and programme support across the sites of responsibility.
* Ensure regular engagement with Heads of Establishments (and the customer base) and work collaboratively with Industry Partners.
* Assure and monitor service delivery of all maintenance and response works in accordance with statutory legislation, Health, Safety and Environmental standards and policies and mandatory requirements.
* Assure delivery of services offered by the Soft Facilities Industry Partner and all other enabling contracts.
* Provide advice and support for the management and mitigation of risk to Heads of Establishment where statutory and mandatory compliance of assets is not possible.
* Manage production and regularly review appropriate work plans in accordance with local budgets to deliver programmes and financial commitments, whilst meeting changing operational needs.
* Agree scope and priorities of work with local establishment representatives, agree outline plans and review management and tasks on a regular basis.
* Plan, direct and co-ordinate operational activities ensuring efficiency and value for money.
* Collate information and prepare reports for mandated weekly and monthly establishment meetings.
* Carry out proactive contract management to ensure goods and services are delivered within the agreed contractual arrangements.
* Provide assurance that the Industry Partners’ contractual responsibilities and internal quality procedures, including management reporting, development, budget, forecasting and financial control are adhered to.
* Proactively manage all works through clear and effective direction, delegation and sound decision making.
* Support the delivery of in-year programme of work including technical, financial and commercial checks, in line with contractual requirements.
* Carry out the appropriate level of risk management in accordance with the DIO Risk Management Policy. This will include the reporting contract defects and early warnings.
* Maintain strong and collaborative relationships to provide the continued level of support needed on the diverse MOD estate in support of Defence programmes.
* Support and participate in a culture of continuous improvement.
Essential Criteria
* Ability to demonstrate strong leadership skills.
* Adaptability to manage changing priorities and tight deadlines.
* Understanding and complying with statutory, regulatory and professional requirements.
Licences
As this role requires frequent visits to our sites, some of which are remote, the successful candidate is expected to hold a current driving licence.
Behaviours
We'll assess you against these behaviours during the selection process:
* Managing a Quality Service
* Communicating and Influencing
* Making Effective Decisions
* Leadership
We only ask for evidence of these behaviours on your application form:
* Managing a Quality Service
* Communicating and Influencing
Salary and Benefits
Alongside your salary of £44,590, Ministry of Defence contributes £12,917 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
* Learning and development tailored to your role.
* An environment with flexible working options.
* A culture encouraging inclusion and diversity.
* A Civil Service pension with an employer contribution of 28.97%.
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Selection Process Details
This vacancy is using Success Profiles, and will assess your Behaviours and Experience.
Please ensure that at the application and interview stages of the campaign you review the Success Profiles Framework to assist you in the demonstration of your skills and experience. Where a Behaviour is assessed, we recommend using the STAR technique to format your responses at both application and interview stage.
Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly, and candidates will be appointed on merit, based on location.
Application Requirements
At application candidates will be required to provide;
* A CV detailing your job history and previous skills and experience.
* A personal statement (no more than 500 words) detailing how you meet the essential criteria.
* Behaviour: Managing a Quality Service.
* Behaviour: Communicating and Influencing.
If using examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
At interview you will be assessed against the following Behaviours:
* Leadership.
* Managing a Quality Service.
* Communicating and Influencing.
* Making Effective Decisions.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check. See our vetting charter.
People working with government assets must complete baseline personnel security standard checks.
Nationality Requirements
This job is broadly open to the following groups:
* UK nationals.
* nationals of the Republic of Ireland.
* nationals of Commonwealth countries who have the right to work in the UK.
* nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS).
Contact Point for Applicants
Job contact:
* Name: Derek Arnott
* Email: derek.arnott440@mod.gov.uk
* Telephone: 07730159128.
Recruitment team:
* Email: DBSCivPers-Resourcingteam3@mod.gov.uk.
Please ensure you read the attached candidate information document prior to completing your application.
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