County Durham & Darlington NHS Foundation Trust
A varied and exciting opportunity of a Trust-wide role within the Corporate Affairs Team. The successful candidate will support the Trust's corporate governance arrangements. Support will be provided to enable the successful candidate to meet all aspects of the role.
This is a 30 hours per week vacancy.
Main duties of the job
The post holder will be responsible for:
1. Organising the responses to all requests for information received under the FOI Act and providing specialist knowledge on the requirements of the Act.
2. Ensuring compliance within the Trust with the Policy for Policies and Corporate Records requirements as outlined in the Data, Security and Protection toolkit.
3. Providing administrative support, including the recording and transcribing of minutes to the Trust Board, the Council of Governors, and their various sub-committees.
Job responsibilities
1. Act independently in planning and co-ordinating, attending and servicing a range of meetings within the Trust.
2. Liaise with internal and external meeting attendees and presenters as part of the process of planning and co-ordinating meetings.
3. Use highly developed typing skills for the production of timely and accurate meeting documentation.
4. Provide routine procedural advice on corporate governance issues.
5. Maintain paper-based and electronic statutory registers and the records management system.
6. Assist with the administration and organisation of elections to the Council of Governors.
7. Support training for the Governors in all aspects of their responsibilities.
8. Assist the Governor and Membership Engagement Officer in building the membership and profile of the Trust.
9. Be the first point of contact in relation to queries regarding committee meetings.
Person Specification
Experience
* Demonstrable understanding of the principles and application of the FOI Act 2000.
* Administrative experience in a role requiring adherence to deadlines and KPIs.
* Experience in delivering training, coaching, and providing advice and guidance.
* Experience in organising meetings and minute taking.
* NHS Experience.
* Experience of corporate records management.
* Experience of dealing with Freedom of Information Requests.
Qualifications
* Minimum 5 GCSE at grades A to C (English Language Essential) or equivalent qualification.
* NVQ Level 4 or Diploma or equivalent knowledge gained through relevant work experience.
* Educated to degree level.
* Specific qualifications and training related to the Freedom of Information Act 2000 or policy and records management.
* HNC or first degree in public administration or membership of (or working towards) ICSA qualifications.
Special Skills and Knowledge
* IT skills literate in Microsoft packages, including Outlook, Word, Access, Excel, and PowerPoint.
* Ability to convey expert knowledge to lay persons.
* Ability to deal confidently and successfully with conflict.
* Ability to work in a confidential environment and exercise discretion.
* Able to organise own workload and prioritize competing deadlines and work streams.
* Self-motivated and able to work on own initiative and as part of a team.
* Proven track record of professionalism and commitment to quality.
* Excellent general secretarial and office administration skills.
* Ability to communicate at all levels, verbally and in writing, with individuals and groups, both internal and external.
* Good organisational skills and ability to meet deadlines.
* Knowledge of the NHS environment and legislation relevant to corporate records management in the NHS and Freedom of Information Act.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
County Durham & Darlington NHS Foundation Trust
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