Job summary An exciting opportunity has arisen, we are looking to recruit a Foundation Training Programme Secretary within our Medical Education team. We are looking for an enthusiastic and dynamic individual to join our team on a full-time basis and this is a fantastic opportunity to learn new skills and develop existing ones. The post holder will work closely with the Foundation Training Programme Directors and the Foundation Lead & Wellbeing and Pastoral Support Advisor. Main duties of the job The successful candidate will be expected to provide administration support to the Foundation Training Programme Directors (FTPDs) and Course Organisers. Excellent communication skills are required as the role involves close liaison with the Foundation School, Educational/Clinical Supervisors and resident doctors on behalf of the Foundation Training Programme Directors. About us We are an acute trust caring for over half a million people in Wakefield and Kirklees. Our 10,000 staff work in patients homes, the community, and our three hospitals in Pontefract, Dewsbury, and Pinderfields (Wakefield). We prioritise our people and values so we can deliver the best possible care to patients. Our team is friendly, passionate, and innovative, always seeking better ways to work. We support work-life balance and foster a diverse, inclusive environment where everyone belongs. Our staff networks offer safe spaces to share ideas and concerns so we can increase awareness and appreciation of equality, diversity, and inclusion. We welcome applicants from all backgrounds and especially encourage members of the LGBTQ community, ethnic minority groups, and people with disabilities or neurodivergence to apply, as they are currently underrepresented in the Trust. If you value caring, high standards, improvement, and respect, join the MY team to make a difference every day. Application guidance: We understand that more applicants are using AI technology to help with their applications. While these tools can be useful, they cannot fully capture your skills, knowledge, and experience. Its important that you personalise your application. Relying solely on AI is not recommended, as it may reduce your chances of success. Our screening process is thorough, so if you have used AI, please make sure to disclose this on your application form. Date posted 10 March 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year Contract Permanent Working pattern Full-time Reference number C9377-CORP4099 Job locations Trust HQ and Education Centre, Pinderfields Hospital Aberford Road Wakefield West Yorkshire WF1 4DG Job description Job responsibilities To assist and support the FTPDs in maintaining office information systems to support the Foundation School. Disseminate and communicate relevant information to Foundation Resident Doctors on behalf of the FTPDs and the Foundation School in a timely manner. Liaise with NHSE Foundation Schools, College Tutors, Education/Clinical Supervisors and resident doctors on behalf of the FTPDs. The post holder will be expected to understand and keep up to date with foundation training activities which will be provided through on the job training and attending local Foundation School meetings. With instruction from the FTPDs and in accordance with local procedures coordinate mandatory teaching sessions for foundation resident doctors. To include organising the venue, catering, training materials and to ensure trainers/facilitators are reminded in a timely manner. Maintenance and good electronic housekeeping of e-portfolio systems must be in place at all times. The post holder will be responsible for correct data entry and storage of computer based information regarding foundation resident doctors. The post holder will have in place computerised systems for monitoring and reporting attendance, appraisal and absences for individual foundation resident doctors. General office administration to include photocopying and dealing with telephone enquiries. Assist patient/carers during courses and examinations. Act as a contact point for foundation resident doctors. Liaise with the FTPDs to identify any concerns or issues that may arise with individuals at the earliest possible opportunity. To provide pastoral support to foundation resident doctors as well as providing information, advice and guidance. The post holder will be required to take informal minutes to include sensitive information regarding individual foundation resident doctors. To ensure the post holder is up to date with all aspects of foundation training attendance and participation in meetings both internal and external to the Trust will be expected within the remit and area of job responsibilities. Organisation of various training courses to include: PDP Days - Personal Development Days for Foundation resident doctors Key responsibilities for courses: Book/organise room/venue in line with course requirements Advertising Booking delegates and taking payment of course fees Ordering/provision of training materials Preparation of delegate and facilitator materials including registers Ordering and organising catering and refreshments With instruction from the course organiser assist with the coordination/programme on the day Collate feedback forms and prepare certificates of attendance Job description Job responsibilities To assist and support the FTPDs in maintaining office information systems to support the Foundation School. Disseminate and communicate relevant information to Foundation Resident Doctors on behalf of the FTPDs and the Foundation School in a timely manner. Liaise with NHSE Foundation Schools, College Tutors, Education/Clinical Supervisors and resident doctors on behalf of the FTPDs. The post holder will be expected to understand and keep up to date with foundation training activities which will be provided through on the job training and attending local Foundation School meetings. With instruction from the FTPDs and in accordance with local procedures coordinate mandatory teaching sessions for foundation resident doctors. To include organising the venue, catering, training materials and to ensure trainers/facilitators are reminded in a timely manner. Maintenance and good electronic housekeeping of e-portfolio systems must be in place at all times. The post holder will be responsible for correct data entry and storage of computer based information regarding foundation resident doctors. The post holder will have in place computerised systems for monitoring and reporting attendance, appraisal and absences for individual foundation resident doctors. General office administration to include photocopying and dealing with telephone enquiries. Assist patient/carers during courses and examinations. Act as a contact point for foundation resident doctors. Liaise with the FTPDs to identify any concerns or issues that may arise with individuals at the earliest possible opportunity. To provide pastoral support to foundation resident doctors as well as providing information, advice and guidance. The post holder will be required to take informal minutes to include sensitive information regarding individual foundation resident doctors. To ensure the post holder is up to date with all aspects of foundation training attendance and participation in meetings both internal and external to the Trust will be expected within the remit and area of job responsibilities. Organisation of various training courses to include: PDP Days - Personal Development Days for Foundation resident doctors Key responsibilities for courses: Book/organise room/venue in line with course requirements Advertising Booking delegates and taking payment of course fees Ordering/provision of training materials Preparation of delegate and facilitator materials including registers Ordering and organising catering and refreshments With instruction from the course organiser assist with the coordination/programme on the day Collate feedback forms and prepare certificates of attendance Person Specification Qualifications Essential Sound educational background (4 GCSEs, grade C/4 or above). Recognised IT / Keyboard qualifications such as RSA2 or equivalent. Knowledge of spreadsheets and databases. Desirable Evidence of continuous learning & development. ECDL. Knowledge and skills Essential Ability to show initiative, good organisational skills and capable of problem solving. Ability to prioritise own workload and work to agreed standards and guidelines. Experience Essential Significant general office/administration experience. Experience of working to targets. Desirable Minute/note taking. Person Specification Qualifications Essential Sound educational background (4 GCSEs, grade C/4 or above). Recognised IT / Keyboard qualifications such as RSA2 or equivalent. Knowledge of spreadsheets and databases. Desirable Evidence of continuous learning & development. ECDL. Knowledge and skills Essential Ability to show initiative, good organisational skills and capable of problem solving. Ability to prioritise own workload and work to agreed standards and guidelines. Experience Essential Significant general office/administration experience. Experience of working to targets. Desirable Minute/note taking. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name The Mid Yorkshire Teaching NHS Trust Address Trust HQ and Education Centre, Pinderfields Hospital Aberford Road Wakefield West Yorkshire WF1 4DG Employer's website https://www.midyorks.nhs.uk/ (Opens in a new tab)