Due to continued growth, Jones Whyte are looking to recruit an efficient and organised Legal Secretary to join our busy Legal Secretarial team. You will work specifically within the Litigation department, whilst supporting the Family and Dispute Resolution Legal Secretaries during any absence or holidays.
As a Legal Secretary, you will provide administrative support to fee earners, audio typing, drafting court documentation, as well as proof reading and formatting documents. You will also be responsible for taking and making calls on behalf of the fee earners, relaying accurate and speedy correspondence as well as always ensuring accuracy and professionalism. Previous secretarial experience is essential.
Our Litigation department is made up of 5 sub-teams all of which are supported by the secretarial staff. There is a separate Legal Support team who handle the mail & court dates.
We understand the need for a good work-life balance, which is why we offer hybrid working following a full-time training period in the office.
Responsibilities:
* Maintaining contact with the courts regarding cases and clients,
* Ensuring all processes and procedures are always adhered to
* Opening and closing clients' files
* Ensuring files are maintained to a high level
* Instructing service of court documents
* Monitoring key dates and ensuring deadlines are met
* Keeping compliance procedures up to date on all files and matters
* Acting as first point of contact for the team
* Dealing with enquiries in a professional manner
Requirements:
* Previous Litigation secretarial/administrative experience within a legal environment
* Previous audio typing experience
* Proficient in producing court documentation
* Strong, clear and concise communication skills
* Excellent attention to detail
* Organised, punctual and a professional attitude
* Ability to work independently
* Empathetic and kind individual with professional phone manner
* Proficient with MS Office & case management systems
Company Benefits & Perks
* Competitive Salary
* Company Pension Scheme
* Company Bonus Scheme
* Excellent Company Maternity and Paternity Benefits
* 23 days holiday plus 8 bank holidays. Including closing over Christmas & New Year.
* Holiday Loyalty Scheme: Earn an additional 5 days holiday.
* Buy and Sell up to 3 holiday days each year
* Hybrid Working (on completion of office-based training)
* Company Staff Referral Scheme
* Wellbeing Support
* Annual Company Day Out and Quarterly team nights/days out
* Early finish on your birthday