Secretary - Legal
Leeds City Centre
£28,000 - £30,000
Hybrid Working
Your new company
Hays are delighted to be working with a well-known law firm in Leeds City Centre.
Your new role
* Coordinating administration of the Employment Commercial team including:
o Diary management / arranging meetings
o Coordinating team diaries and arranging travel
o Opening of client files
o Ensuring regular and efficient billing and monitoring retainer arrangements
* Carry out copying, archiving, organisation of client files and filing systems, including electronic filing
* Make and receive telephone calls, ensuring all calls are managed
* Arrange couriers/deliveries
* Dealing with invoices
* Prepare monthly client billing, expense claims and general finance tasks
* Maintain database with client and contact details
* Organisation of meetings, domestic and international travel, accommodation and attendance at external events and conferences
* Developing good working relationships with both internal colleagues and external clients and contacts as required, promoting a positive working culture and environment
* Working with teams, including in particular business development, in promoting the interests of business
* Draft correspondence and prepare standard documentation from audio/copy
* Developing industry knowledge and attending training as may be necessary or desirable to assist in performance of the role
What you'll need to succeed
* Previous experience working in a legal environment
* Willingness to travel and support at external events when required
* Fast and accurate typing speeds
* Previous experience using a case management system
* Conversant in document formatting including track changes, auto-numbering and creating table of contents
* Conversant in document version control
* Proficient in Word, Excel, Outlook, PowerPoint, Digital dictation and any other in-house systems in use throughout the firm
* Proficient in diary management; meeting arrangements, telephone and email communication
What you'll get in return
* 25 days’ annual leave
* Birthday privilege day and Christmas shutdown
* Holiday buy, sell and carryover scheme
* BUPA
* Homeworking equipment
* Flexible pension scheme
* Enhanced family leave policies
* Annual travel season ticket loan
* Hybrid working and dress for your daily policy
* Bespoke training and development opportunities
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
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