THE BUSINESS
AAB is a tech-enabled business critical services group, providing services that help businesses at every stage of the lifecycle, helping them manage the critical elements that make businesses tick - their people and their finances.
AAB are focused on people. They believe in the resilience of the human spirit; that with bravery, hard work and perseverance, people can accomplish amazing things. AAB are human, passionate, bold, motivational, positive, empathetic, driven and straight-talking.
THE TEAM
At AAB we pride ourselves on providing everyone with an inspiring career opportunity. Our culture keeps the layers simple and the relationship personal. We know that our success is down to one thing, our people, and we make sure looking after our people is at the heart of everything we do.
Does AAB sound like a good fit for you? We currently have an opening for an Operational Support Services to join our team.
THE ROLE
Office Administrator – Aberdeen
Role Overview:
You will play a crucial role in providing vital administration and office support to the Aberdeen office. This position demands meticulous attention to detail and a proactive approach in providing an efficient and quality service.
Core Responsibilities:
Office Support:
* Carry out general office support duties such as printing, photocopying, scanning and making deliveries around the office.
* Assisting Facilities with the maintenance of all office equipment such as photocopiers and coffee machines and other tasks when required.
* Following the firm’s retention policy, ensure that the incoming mail is destroyed in the correct manner.
* Assist with set up of breakfasts, lunches, in-house events and to be on hand to assist at these events, when required.
* Contribute to the requests received by the wider Operational Support Services team as and when required.
* Order relevant stationery and supplies.
* Deal with contractors/cleaners and equipment issues efficiently, when required.
* Provide support with document processing when required.
Front of House Cover (when required):
* Be the first point of contact for clients and team members where you’ll enthusiastically represent AAB.
* Provide a warm, courteous and prompt welcome on arrival for all visitors at Reception, ensuring that all customer and visitor needs and expectations are met to a high standard.
* Process, scan and distribute incoming mail and deal with all outgoing mail in line with procedures.
* Maintain an accurate visitor log through the Sign-in App and provide visiting team members with appropriate security passes.
* Have a full understanding of the hospitality provision in meeting rooms and to ensure that any catering requests are communicated with the service provider in a timely manner.
* Ordering of taxis and couriers.
* Manage the operations and administration of meeting rooms and calendars.
* Order relevant stationery, supplies, taxis, couriers, confidential waste uplifts.
* First point of contact for all team members with office related queries.
Key Skills and Attributes:
* Excellent communication and organisational skills.
* Proficient use of Microsoft Outlook and Teams. Word, PowerPoint and Excel knowledge is advantageous.
* Ability to manage multiple tasks.
* Ability to engage with a range of stakeholders and clients.
Role Requirements:
* Experience in an office environment is required.
* Awareness of a professional services organisation and Front of House duties is advantageous but not essential.
* A proactive and positive attitude to problem solving and the ability to work independently as well as part of a team.
Work Environment:
* A collaborative office setting, with a focus on high standards of stakeholder/client service and compliance.
At AAB you will have tremendous opportunities that will meet your career aspirations, working in a progressive, energetic and stimulating environment alongside supportive and engaging professional teammates.
AAB Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. #J-18808-Ljbffr