Title:
Archiving Assistant (12 Month FTC)
Hours:
9:00am - 5:30pm and as required, flexible applications considered
Working week:
Monday - Friday
Department:
Building & Central Operations
Purpose of job:
The Archiving Assistant will work within a team of six and will be responsible for assisting with the day-to-day duties of the archiving function. They will work closely with all team members to provide archiving and administrative support as required, adhering to internal service level agreements and policies as well as SRA compliance requirements.
Key Responsibilities:
* Creation of new files and revision of existing files
* Updating data on the records management database
* Labelling, moving and shelving of physical files
* Any follow-up on checked-out files as needed
* Processing and filing incoming records under their respective client matters
* Supporting with ongoing records projects
* Coordinating and tracking scanning projects between records and other departments
* Daily scanning of documents using computer desktop scanners and Adobe PDF
* PDF quality control, profiling and saving to the Document Management System
* Using a handheld barcode scanner to track the location and movement of internal files
* Track and retrieve files from internal or external locations as needed for client requests
* Processing inactive and closed files in preparation for transfer to off-site storage
* Work with offsite storage vendors on retrieval/storage of files via web interface or phone
* Maintaining daily productivity tracking logs of all department activities and projects
* Research of client and matter information in firm databases as needed
* Working on any other reasonable request for records related assistance
* Supporting the wider team with any additional duties, as and when required
To apply for this role, please complete the online application form. For further information about this position please contact, in confidence, Molly MacKenzie-Williams (Recruitment Advisor) at mmackenzie-williams@kingsleynapley.co.uk.
No agencies please.
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