Job Description
Office Manager\n\nOur client based in central Reading is seeking a proactive and detail-oriented Office Manager to oversee the day-to-day operations of the office. This is an exciting opportunity for someone with strong organisational skills and experience in office management, recruitment administration, and contractor support.\n \nAs the Office Manager, you will be responsible for the smooth running of the office, managing administrative functions, and ensuring all aspects of the business are operating efficiently. You will play a key role in office management, including handling bills, managing stationery orders, overseeing property management, and assisting with recruitment and contractor management.
You will also need experience with invoicing, timesheet portals, and maintaining financial records, all while ensuring high attention to detail.\n \nKey Responsibilities:\n\nOffice Management: Oversee the daily operations of the office, ensuring that it runs smoothly and efficiently.\n\nFinancial Administration: Handle and manage office bills, ensure invoices for both contract and permanent placements are processed on time, and chase overdue payments.\n\nRecruitment & Onboarding: Assist with recruitment processes, including candidate onboarding and ensuring all documentation is completed accurately and on time.\n\nContractor Management: Manage contractor relationships, offering support and ensuring all contractor requirements are met.\n\nTimesheet Management: Oversee the timesheet portal, ensuring accurate submission and processing of timesheets for contractors.\n\nStationery & Supplies: Manage stationery orders and ensure the office is fully stocked with necessary supplies.\n\nProperty Management: Oversee the office's property and facilities, ensuring the workspace is well-maintained and any necessary repairs or improvements are carried out.\n\nExcel & Reporting: Use Excel to track various data points, prepare reports, and maintain accurate records of financial and administrative activities.\nKey Requirements:\n\nProven experience in office management, ideally within a recruitment agency or similar environment.\n\nStrong experience with timesheet portals and invoicing systems for both contract and permanent placements.\n\nExperience with contractor management, including onboarding, support, and compliance.\n\nSolid financial acumen with experience in invoice chasing and managing accounts payable.\n\nExcellent proficiency in Excel, with the ability to manage spreadsheets, generate reports, and track key data.\n\nExceptional organisational skills, with the ability to juggle multiple tasks and prioritise effectively.\n\nExcellent attention to detail and a proactive approach to problem-solving.\n\nStrong communication skills and the ability to liaise effectively with contractors, clients, and suppliers.\nIf you are interested in this opportunity and would like to understand more then please click apply