My client is looking for a School Business Manager to work at a School around the Grays area. This is a Full-time Permanent role, and it will be working Term-time only + 3 weeks. They will also offer some remote working when needed.
Salary: £37,130 – £49,000- actual salary
Purpose of the Position:
* To lead on all aspects of budget, finance and premises for the school.
* Act as Chief Financial Officer (CFO) for the Trust and undertake responsibilities as per the Academy Handbook and the Financial Regulations.
* To lead, operate, maintain and develop the financial procedures and systems of the school, in co-operation with the Headteacher, SLT and governing body ensuring that legal and safety requirements with regard to people and property and function of the school are maintained.
* To be responsible for the school site and its buildings, their maintenance, development and efficient use.
* To function as line manager for all site staff and have an oversight of admin staff.
* Play a central and creative role in the Schools Leadership Team (SLT).
* Ensuring that the school is fully prepared to meet DfE/ESFA financial criteria.
Duties & Responsibilities:
General
* To lead and advise SLT on matters relating to finances, buildings, grounds and Health & Safety.
* To attend all relevant Governing Body meetings, advising trustees where appropriate.
* To take delegated responsibility for financial and premises decisions following appropriate discussions with the Headteacher/SLT/governors.
* To support the school in all relevant areas of defining and managing risk.
* Willing to be a keyholder.
Health and Safety
* To ensure compliance with relevant Health and Safety legislation.
* To liaise closely with the Health and Safety Consultants.
* To implement, monitor and feedback on the school Health and Safety policy.
* To lead on implementing Risk Assessment procedures within the School.
* To advise staff on health and safety matters as required.
* To report to school leaders on Health and Safety.
* To work closely with the caretaker to ensure that all checks, both in-house or external, are carried out and records are kept up to date around all aspects of Health and Safety as well as initiating regular fire practices.
Premises
* The School Business Manager will be responsible for the overall management and maintenance of the buildings, facilities, grounds, fabric and furnishings of the school, working with the Headteacher, SLT, caretaker and Full Governing Body.
* Specific responsibilities include:
o Working in collaboration with FGB and Headteacher on compiling and implementing a Premises Development Plan including energy conservation.
o Through regular contact with the caretaker, ensuring the proper maintenance and repair to the school is carried out and progress monitored.
o Ensuring the appropriate placing and monitoring of all service contracts including cleaning and catering.
o Advising on all Health and safety matters including measures in the event of emergencies.
o Appraise projects for the development of the school.
o To be responsible to the Headteacher for the security, maintenance, heating, cleaning and other general site services within the premises.
o To deal with all external agencies delivering services to the school and to deal with all aspects of school-based tendering, including Compulsory Competitive Tendering.
o To oversee the letting of the school premises to outside organisations and school staff, the development of all school facilities for out of school use with particular reference to the local community.
o Purchase, repair and maintenance of all furniture, equipment and fittings.
o In conjunction with the caretaker, monitoring the work of on-site contractors and arrange estimates for work.
o To ensure that the best use is made of premises personnel and to be responsible for their allocation of hours and pay claims.
o To monitor and oversee the quality of work by contractors, caretakers and cleaning staff, reporting to governors, as appropriate.
Financial
* Working with the Headteacher and FGB the School Business Manager will prepare the annual budget for approval, including the estimation of staff costs using relevant information around potential pay increases prior to pay increases being finalised.
* The School Business Manager will be responsible specifically for:
o Ensuring accurate financial records are maintained in accordance with school policy and are reported on a regular basis to the Headteacher and Governing body.
o Ensuring that the financial transactions in the school are carried out in an appropriate, timely manner and that the financial regulations of the school are observed at all times. This includes ordering, invoicing, bank reconciliations, monitoring cash flow and balance sheets.
o The provision of detailed management accounts narrative for the Headteacher and FGB according to an agreed schedule, reporting immediately any exceptional problems.
o To prepare appraisals for particular projects and the development of long-term initiatives for the school.
o To support and provide information required by the FGB to manage audit procedures as necessary.
o To prepare all financial returns for the EFSA and other local government agencies within statutory deadlines.
o To lead on writing the financial sections of bids for funding as required by the EFSA, DfE and the school.
o Managing the tendering for all school-based service contracts; monitoring all insurance policies with a view to cost effectiveness.
o Monitor and control of capital expenditure on buildings and grounds, placing of contracts, appointment and monitoring of contractors.
o Monitor the standard and cost effectiveness of the school’s catering arrangements in conjunction with the catering manager within agreed performance indicators.
o To ensure the timely and accurate provision of payroll information on a monthly basis for all school staff, including all updated/new contracts that have been processed.
o To ensure that pay awards, once confirmed, are processed accurately and back dated as relevant in a timely manner so staff receive them at the next pay date.
o To ensure that all grants due to the Academy Trust are promptly applied for/claimed.
o To oversee the administration of trips/events and ensuring that arrears are at a minimum for all trips/events/swimming/dinner money/breakfast club etc.
o To liaise with accountants and relevant bodies to assist with preparation of the accounts and ensure they accurately reflect the actual spending in the school.
o To ensure that the Academy Financial Regulations are reviewed at least annually and updated with the relevant information published by the DfE/ESFA, observing these Financial Regulations at all times and advising on operating procedures.
Administration and ICT
* The School Business Manager will be responsible for those aspects of administration of the school which do not relate to the teaching, supervision and pastoral care of students. Specific responsibilities include:
o To oversee the efficient and effective running of the general office as one of the school’s main points of public contact as well as the centre of daily administration.
o To ensure the timely completion of census returns and other required documentation.
Human Resources
* Line management of cleaners & caretaker as well as supporting admin staff.
* To lead/oversee on all administration aspects of recruitment including ensuring all Safer Recruitment procedures are carried out and overseeing and ensuring accurate maintenance of the Single Central Record.
* Oversee any advice needed on matters relating to payroll, expenses, sickness and maternity.
* To produce/oversee the drawing up/updating of contracts within the legal time frame and updating payroll to accurately reflect these changes.
* To oversee the maintenance of confidential staff records.
* To oversee all aspects of administration for staff leavers.
* To adhere to relevant payroll deadlines, ensuring accuracy in all areas of payroll for the school.
* Monitor staff training to ensure it is up to date.
GDPR
* Ensure GDPR processes are followed in line with school policy.
* Ensure data breaches handled in accordance with guidelines.
* Report to governors regularly around any breaches, SAR and all aspects of GDPR.
The establishment is committed to safeguarding, ensuring the safety and welfare of young people. Employment is subject to a satisfactory Enhanced Disclosure from the Disclosure and Barring Service.
TEEM Recruitment acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.
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