We have a new opportunity to be part of the F1 Evolution team in the role of Team Coordinator.
Working with our heritage cars, F1 Evolution is Aston Martin Aramco Formula One Team’s TPC ("testing previous cars") and Non F1 programme. As our Team Coordinator you will assist in the seamless planning and coordination of all F1 Evolution tests, events, and commercial demonstrations to ensure smooth execution and optimal performance.
You will manage and organise all aspects of team travel and expenses for events, ensuring smooth logistics and timely submission of expenses. Collaboration with the Chief Engineer and Chief Garage Technician is key in overseeing the operational planning and logistics for F1 Evolution events, including handling circuit bookings, legal contracts, and payments, as well as organizing trackside catering and managing essential resources. During events, the role serves as the main point of contact for coordinating the team, ensuring that schedules are followed, and tasks are completed on time. This includes providing the team with detailed itineraries and time schedules. Additionally, support is provided throughout the event lifecycle, from set-up and execution to pack-down, ensuring efficient operations. Active participation in the development of the team's heritage programme is also a key responsibility.
You will be responsible for:
* Travel and Accommodation Management: Coordinate all travel arrangements for F1 Evolution events, including flights, hotels, hire cars, airport transfers, and visas for the core team and additional staff from HPP, MGP, Pirelli, and commercial partners.
* Driver Coordination: Communicate directly with drivers and driver managers to organize relevant F1 Evolution events, including DIL sessions, and seat fit appointments.
* Procurement and Order Management: Raise all purchase orders, process invoices, and manage the ordering of pit equipment. Ensure goods are received, track the arrival of POs, and initiate payment requests through accounts.
* Financial Oversight: Monitor and report on F1 Evolution’s financial spending, assist with invoicing, and help manage budgets for upcoming events.
* Event Operations Support: Assist with car-related duties during events e.g. fuel management, tyre coordination, and other logistical needs.
* Team Support: Provide assistance to team members as required e.g. parts coordination, garage equipment and other event-related tasks.
* Event Schedules and Communication: Create and distribute team schedules and itineraries for each event, keeping the Teamworks app up to date for seamless communication.
* Meetings and Collaboration: Chair and attend meetings as required, contributing proactively to discussions and decision-making.
* Professional Conduct: Maintain a proactive, responsible, and professional approach at all times, adhering to the company’s reporting structure and organizational guidelines.
* Additional Responsibilities: Perform any other duties reasonably requested that align with the role, contributing to the overall success of the team.
What you will need to be successful in this role:
* Possess a thorough understanding of Formula One operations.
* Demonstrate a good working knowledge of planning for F1 Evolution events.
* Possess a thorough understanding of the requirements and logistics needed in supporting F1 Evolution events.
* Lead and coordinate the team on event.
* Be available to travel as and when required to fulfil the requirements of the role in which employed.
* To be self-motivated and to motivate others to thrive in a challenging environment.
* Ability to calmly and confidently work under pressure to achieve targets and deliver results within required timescales.
* To communicate effectively, positively and respectfully with all colleagues.
* To have a flexible attitude and ability to work as part of a team in a demanding and rapidly changing environment.
* Be results orientated and be confident in your decision-making skills.
* Be enthusiastic and versatile and be able to build, develop and maintain good working relationships with colleagues.
* Ability to demonstrate a clear understanding of and commitment to Health & Safety.
This is a full-time office-based role based at our campus in Silverstone, with additional requirement to travel to other locations where necessary.
Embark on a journey with the Aston Martin Aramco Formula One Team to reshape history at our cutting-edge, sustainable campus in Northamptonshire. Combining our rich heritage with innovation, we bring fresh energy to the sport, driven by a commitment to challenge the status quo and dominate the track. With new investment fueling our ambitions, we're seeking talented individuals who share our passion for racing and drive for success. As part of our high-performing, collaborative team, you'll enjoy a competitive package, including a discretionary bonus scheme, private health care, pension plan, life assurance, and benefits like TEDSgroup childcare, cycle-to-work, tech, and car schemes. Plus, you can look forward to an on-site gym with fitness, spin, and yoga classes, as well as a new restaurant offering indoor and outdoor dining.
We are a business that fosters a supportive, inclusive, and compassionate culture, where our team genuinely embodies our core values: Growth, Readiness, Empowerment, Excellence, and Nurturing.
Aston Martin Formula One Team is committed to attracting, recruiting, and retaining the most talented individuals, regardless of age, disability, gender identity, gender expression, gender reassignment, marital or civil partnership status, pregnancy or maternity, race, religion, belief, sex or sexual orientation. We strive to be a Team that reflects all the communities with which we engage around the world through diversity in the workplace and promoting an inclusive culture in which all team members are respected, empowered and valued.
Aston Martin Aramco Formula One Team is committed to making sure our selection methods are fair for all. If you would like to request that reasonable adjustments are made, please complete our Request for Reasonable Adjustments form here.
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