Job Summary
The Executive Administrator is a skilled position that provides essential administrative support to the work of the Executive Director with a particular focus on Finance, HR, and Governance administration. The role is varied but rooted in strong, efficient, and task-based administration.
Job Description
Contract: 18 MONTH Fixed Term Contract
Hours per week: 24 hours per week (0.6 FTE). Ideally worked across 5 days; however, alternative structures can be explored.
Hours: Mainly daytime office hours. Occasional evening work will be required.
Holiday: 30 days (pro rata) per year including bank holidays.
Employer: Tobacco Factory Arts Trust.
Location of post: Tobacco Factory Theatres, Raleigh Road, Bristol, BS3 1TF.
Probation period: Three months during which notice will be one week.
Notice thereafter: Two months.
Job Requirements
We would like to hear from people who have:
* Experience of office and administrative tasks and procedures.
* Experience of personal administration (P.A.), supporting senior roles and liaising across multiple departments.
* Experience of corresponding with multiple gatekeepers.
* Proven track record of working confidentially and sensitively.
* Experience handling finance tasks such as budgets, invoicing procedures, reconciliations, monitoring expenditure, and liaising with stakeholders.
* Practical experience in HR-related administrative tasks such as recruitment, onboarding, maintaining employee records, and managing HR documentation.
* Strong organisational skills with meticulous attention to detail.
* Excellent written and verbal communication skills.
* Experience in arranging meetings, including logistics, preparation of materials, minute-taking, and following up on actions.
* Willingness to work occasional flexible hours and evenings.
To apply, please submit a completed application form outlining your experience against the personal specification or a short film/audio file detailing relevant experience and why you want this role, along with a completed Equalities Monitoring form.
Deadline:
10:00 AM, Monday 24th February. Applications received after that time cannot be considered.
Interviews:
Week beginning 3rd March. Should we require second interviews, these will take place on either Friday 7th or Monday 10th March.
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