Job Description
About the Role
We are seeking a proactive and enthusiastic Secretary to provide high-quality administrative and matter management support to our Employment and Immigration legal teams. This role involves collaborating closely with lawyers and business teams to ensure efficient client service and smooth operational processes.
Key Responsibilities
* Create, update, and manage client and matter records using the Practice Management System.
* Draft and send engagement letters, manage financial transactions, and oversee billing processes.
* Maintain accurate records and coordinate fortnightly matter management meetings.
* Create, format, and manage internal, client-facing, and business development documents.
* Transcribe dictation and prepare document bundles for fee earners.
* Ensure efficient electronic and paper filing, including archiving.
* Manage diaries, inboxes, travel arrangements, and expense processing.
* Conduct research and support ongoing proceedings with timely filings and tribunal coordination.
* Share weekly capacity schedules and assist colleagues during absences or peak workloads.
* Stay updated on policies, processes, and relevant technologies.
About You
* Previous secretarial experience in employment and/or immigration law within a UK law firm.
* Typing speed of 60 WPM preferred.
* Strong IT skills, particularly in Word, Excel, PowerPoint, and Outlook.
* Excellent organizational, literacy, and numeracy skills.
* Friendly, personable, and team-oriented, with a passion for client service.
* Proactive and adaptable, with strong communication and commercial awareness.
* Committed to learning and contributing to the firm's success.
Why Join Us?
Impact-Driven Purpose: We align profit with social purpose to create lasting positive impact for our people, communities, and planet.
Committed to the Climate :Through our Climate Programme, we reduce environmental impact and drive a just transition to net zero.
Championing Inclusion: We foster a diverse, inclusive culture where creativity and innovation thrive.
Flexible and Hybrid Working: Our hybrid model supports balance, with part-time options and at least two office days weekly.
Progressive Benefits: We offer green pensions, IVF support, private healthcare, and more for your well-being and growth.
About the team
The Employment team handles cases from queries to tribunals, with expertise in high-profile UK and European cases, focusing on charities and ethical businesses.
The Immigration team, ranked highly in legal directories, offers bespoke advice on immigration and nationality law, supporting businesses, charities, and individuals.
Interested in applying?
If you think you'd be a great fit for this role, click 'apply' above!