Who we are: Muslim Aid is a UK faith-based international development organisation that provides support to communities around the world affected by disasters, conflict, or endemic poverty without regard to their social, religious, or ethnic background. Established in 1985, Muslim Aid has facilitated the engagement of the British Muslim and non-Muslim community in support of its work in a variety of ways. Over the years, its humanitarian work has included responses to major crises around the world including, famine in East Africa, earthquakes and flooding in Pakistan and Bangladesh as well as conflicts in Syria and Yemen. We place strong emphasis on long-term development projects that build the capacity of local people to help themselves. In addition to the 5 country offices worldwide we also work with multiple partner offices focusing on sustainable Development Programmes and providing humanitarian relief during times of crisis. Summary of Role: The Office Assistant will deliver efficient and proactive reception, administrative, and clerical support to various aspects of Muslim Aid's operations. This includes handling HQ property-related matters, security functions, maintenance contracts, insurance, repairs, refurbishments, office equipment, inventory management, rent and utility payments, office supplies, and ensuring a clean and organised workspace. The role also involves proactively identifying, documenting, and resolving issues and risks impacting the organisation and its staff, with a strong emphasis on Health & Safety and cost efficiency. Also, the Office Assistant will support additional requirements of MA HQ during Trustee meetings and other meetings and conferences. This is a fixed term, part-time position, requiring three days a week. About the Role: Provide a professional front-of-house service to office personnel, guests and members of the public. Log and distribute all departmental correspondence, processing invoices in line with current procedures. Perform checks to ensure a clean, organised equipped, safe and functional working environment exists for its occupants. Maintain the offices stock inventory ensuring that supplies are available for use within agreed service levels. Log and report building and facility issues that enables maintenance to be undertaken to minimise disruptions. Maintain facilities department intranet and SharePoint filing system. About You: Experience of managing and maintain database systems and organising record keeping systems. Ability to communicate with various stakeholders in a clear, concise way. Understanding of relevant health and safety legislation. Experience of managing and maintain database systems and organising record keeping systems. Experience of maintaining office administration and managing budgets. Why you should Apply: Join Muslim Aid as an Office Assistant and play a key role in ensuring smooth day-to-day operations. You will provide proactive administrative and clerical support, manage property-related matters, office supplies, and maintenance, and prioritize Health & Safety and cost efficiency. You'll also support key events like Trustee meetings, making a meaningful impact in a dynamic and organised environment. Apply now to be part of our dedicated team Benefits you will enjoy working for us: 25 days annual leave 4 privilege daysPro Rata Hybrid working Paid time off for medical appointments 2 hours lunch break on Fridays Workplace Pension Scheme How to apply: To apply please submit your cover letter (no more than 1 page) and CV.