Contents Location About the job Benefits Things you need to know Apply and further information Location Bristol, Glasgow, Manchester About the job Job summary This is a once in a decade opportunity to be part of designing a new operating model for HR and Finance services in the Cabinet Office. The Cabinet Office is looking for a Head of PMO to join a team of programme, functional and technical specialists working together to deliver the MyCO Programme. The MyCO Programme is a small, focused team made up of programme, functional and technical specialists delivering a major corporate services transformation programme at the heart of government. The Programme is accountable to the Chief Operating Officer and Cabinet Office ministers, and has been set up to deliver the governments Shared Services Strategy for the Cabinet Office. The Programme goes beyond IT and service replacement - this is about transforming how we deliver corporate services. The focus is on business and organisational change to ensure the technology and services introduced optimise the way we work. The MyCO Programme sits within a wider cross-government programme, the Matrix Programme, which is a transformation initiative working with eight other government departments. The Matrix Programme is a unique cross-government collaboration that will unlock simpler, better, and more joined-up working by bringing together the systems, processes, and ways of working for key government functions such as HR, Finance or Procurement, commonly known as Shared Services. Matrix will deliver the Government's three overarching objectives for shared services: Better experience for all users - intuitive systems that are easy to use and mobile-enabled. Efficiency and value for money - better systems and services which support productivity and seek to reduce costs. Standardised processes and data. Job description The role The complexity and fast pace of the programme means the successful candidates must have experience working in large public sector projects or programmes. Experience of working in a Shared Service environment or digital transformation programme would also be beneficial but not essential. Please note this is a busy and high performing team, consisting of specialists delivering a time-bound programme - there is limited opportunity for on the job learning. The successful candidate will be highly experienced and able to hit the ground running. Reporting directly to the MyCO G6 Programme Manager, the Head of PMO manages the daily operations of the PMO, implementing and maintaining robust programme and project management disciplines and leading relationships with MyCO workstreams to develop and control workstream plans and oversee the delivery of project outputs. You will be responsible for the management and delivery of the MyCO programmes governance structures and programme boards and oversight of programme RAIDs, reporting and other key programme artefacts. You will have strong organisational skills, and be able to pragmatically and flexibly apply PMO and project management methodologies to meet the needs of a dynamic and fast moving and highly complex programme. You will have strong communication and relationship building skills in order to establish and manage relationships with a wide range of stakeholders from the Matrix programme and across the Cabinet Office. You will manage SEO PMO manager roles within the PMO. The MYCO team The team is friendly and open, we work collaboratively and inclusively across teams, playing to strengths and supporting colleagues. We have a culture where everyone can thrive and we embrace diversity in all forms. Key responsibilities The role involves, but is not limited to: Management: Manages daily operations of the PMO, ensuring programme aligns with organisational goals, identifying and managing issues and providing solutions and direction to the PMO team. PMO processes: Develops, implements and maintains PMO processes, tools, and templates to support programme management activities. Planning: Work closely with MyCO workstreams in the development & control of the Programmes workstream plans, working with project leads to ensure priority objectives are clear and key milestones are being delivered to plan. Governance: Lead on the management and delivery of the MyCO Programme Board and other governance meetings. Reporting: Provides regular reports on project status, resources, and budget to the Programme Manager and key stakeholders. Coordination: Coordinates with workstreams & other other relevant areas to ensure smooth project execution. PMO artefacts and knowledge: Oversees the management of programme documentation and PMO knowledge base. Risk management: Supports workstreams in risk management and problem-solving activities. Continuous improvement: Contributes to the continuous improvement of the PMO through feedback and process optimisation. Programme RAID and reporting: Oversight of Programme RAIDs, Plan, Reporting and other key PMO artefacts to assure smooth running of the programme. Delivery: Has an understanding of project/programme execution and ability to assess/view problems from a project manager perspective. Approvals: Lead on large scale governance and approvals (inc SME/ keyholder reviews and co-ordination of joint investment committees). Business case: Support business case development of benefits- identification, metrics, governance and sign off by business areas, log, tracking and realising those benefits. MyCO Data lead: Ensure information assets (data sets) are handled and managed correctly in accordance with all the departments data handling policies. Programme meetings: Represent the MyCO team at Matrix PMO and RAID meetings. Representation: Deputise for the programme manager where required, ensure Cabinet Office views on shared services are accurately represented. Line Management: Provide appropriate direction, support and guidance for the MyCO project support. Compliance with Cabinet Office HR policies and processes for line managers. Person specification Essential: The successful candidate will have: The ability to design frameworks within which projects are created, managed and completed, including methodologies, standards and dependencies. The ability to develop and maintain complex programme artefacts such as RAID logs and project plans to a high standard, through engagement with colleagues working on a broad range of complex and technical projects. The ability to establish and develop productive relationships with internal and external stakeholders, bringing people together to benefit the project. The ability to develop and lead on processes to deliver programme governance including Delivery Boards, monitoring and reporting. Experience of managing a small PMO supporting complex and dynamic public sector projects and programmes with a strong grounding in project management. Experience of development and implementation of PMO processes, tools and templates. Experience of stakeholder engagement within a complex delivery environment. Excellent leadership skills in a PMO environment. Complex problem-solving skills including ability to think logically and clearly, and take rational and decisive action under pressure. Flexibility and personal resilience to work at pace without losing attention to detail, balancing changing and competing priorities effectively under pressure. Experience of line management. High level of IT literacy, including Word, Excel and PowerPoint. It is Essential to hold at least one of the following qualifications: Managing Successful Programmes Foundation or Practitioner PRINCE 2 Foundation or Practitioner APM PMQ or PPQ Project Leadership Programme Desirable: Experience of working in a Shared Service environment or on digital transformation programmes. Additional information: A minimum 60% of your working time should be spent at your principal workplace. Although requirements to attend other locations for official business will also count towards this level of attendance. Qualifications The following qualifications/skills are essential to the role and proof will be required at interview: (It is Essential to hold at least one of the following qualifications) Managing Successful Programmes Foundation or Practitioner PRINCE 2 Foundation or Practitioner APM PMQ or PPQ Project Leadership Programme Behaviours We'll assess you against these behaviours during the selection process: Leadership Working Together Changing and Improving Benefits Alongside your salary of £55,403, Cabinet Office contributes £16,050 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Learning and development tailored to your role. An environment with flexible working options. A culture encouraging inclusion and diversity. A Civil Service Pension which provides an attractive pension, benefits for dependants and employer contributions of 28.97%. A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30. Things you need to know Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience. Application process This vacancy is using Success Profiles (opens in a new window), and will assess your behaviours, strengths,and experience To apply you will need to complete a CV and personal statement (not more than 750 words) for assessing your Experience. We want you to demonstrate the essential criteria in the best way possible. To help, there's information on the application process. Including what Civil Service Success Profiles are, and how to write your CV / personal statement. And attached below is guidance with further tips. Your personal statement will be assessed based on your experience in relation to its applicability of this role. The experience indicators being assessed are: The ability to develop and lead on processes to deliver programme governance including Delivery Boards, monitoring and reporting The ability to lead programme planning, governance and risks and issues independently. Experience of managing a small PMO supporting complex and dynamic projects and programmes with a strong grounding in project management Excellent leadership skills in a PMO environment Experience of senior stakeholder engagement within a complex delivery environment. Should a large number of applications be received, an initial sift may be undertaken using the CV only. Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment/interview. Selection process If successf ul at the sifting stage,You will then be asked to attend an interview in order to have a more in-depth discussion of your previous experience and professional competence.Candidates will be assessed on Behaviours,Strength and Experience. The interview process will include a presentation, details will be shared with shortlisted candidates prior to the interview. Expected timeline (subject to change) Expected sift date w/c 16th December Expected interview date/s w/c 6th January Interview location - Your interview will either be conducted face to face or by video. You will be notified of the location if you are selected for interview. Reasonable adjustments If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes. If you need a change to be made so that you can make your application, you should: Contact Government Recruitment Service via cabinetofficerecruitment.grs cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs. Complete the Assistance required section in the Additional requirements page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if youre deaf, a Language Service Professional. If successful and transferring from another Government Department a criminal record check may be carried out. In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service /Disclosure Scotland on your behalf. However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grscabinetoffice.gov.uk stating the job reference number in the subject heading. For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on 0870 609 6006 and ask to speak to the operations manager in confidence, or email Infodisclosurescotland.co.uk New entrants are expected to join on the minimum of the pay band. Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicants details held on the IFD will be refused employment. A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government. Security clearance Please note that this role requires CTC clearance, which would normally need 3 years UK residency in the past 3 years .This is not an absolute requirement, but supplementary checks may be needed where individuals have not lived in the UK for that period. This may mean your security clearance (and therefore your appointment) will take longer or, in some cases, not be possible. For further information on National Security Vetting please visit the following page https://www.gov.uk/government/publications/demystifying-vetting Please be aware the levels of national security clearance are changing which may impact on the level needed for this role by the time of appointment. All efforts will be made to keep candidates informed of any changes and what that will mean in terms of vetting criteria. For more information please See our vetting charter https://www.gov.uk/government/publications/nationality-rules Further information If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'contact point for applicants' section. Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you. Any move to Cabinet Office from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk A reserve list will be held for a period of 12 months, from which further appointments can be made. Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window). See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements Open to UK nationals only. Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). Apply and further information This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job contact : Name : Chris Feinmann Email : chris.feinmanncabinetoffice.gov.uk Recruitment team Email : cabinetofficerecruitment.grscabinetoffice.gov.uk Further information Appointment to the Civil Service is governed by the Civil Service Commissions Recruitment Principles. If you feel that your application has not been treated in accordance with the Recruitment Principles, and wish to make a complaint, then in the first instance you should contact Government Recruitment Service by email at : cabinetofficerecruitment.grscabinetoffice.gov.uk If you are not satisfied with the response you receive, then you can contact the Civil Service Commission at infocsc.gov.uk. For further information on the Recruitment Principles and bringing a complaint to the Civil Service Commission, please visit their website at: https://civilservicecommission.independent.gov.uk. 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