* Support company operations by maintaining office systems and supervising staff.
* Maintain office services by organizing office operations and procedures, preparing payroll, managing correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
* Define procedures for retention, protection, retrieval, transfer, and disposal of records.
* Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
* Establish standards and procedures, measuring results and making necessary adjustments.
* Keeps management informed by reviewing and analyzing special reports, summarizing information, and identifying trends.
* Achieve financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.
* Provide general support to visitors
* Responsible for creating PowerPoint slides and making presentations
* Manage executives' schedules, calendars, and appointments
* Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
* Ensure that results are measured against standards, while making necessary changes along the way
* Allocate tasks and assignments to subordinates and monitor their performance
* Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff
* Perform review and analysis of special projects and keep the management properly informed
* Determine current trends and provide a review to management to act on as well as Carry out any additional tasks as required to meet business needs.
Qualifications and Skills:
* Proficiency with common office software and customer relationship management tools.
* Ability to multitask, prioritize to-dos, and maintain an organized office environment.
* Strong written and verbal communication skills to interact with employees, clients, and vendors effectively.
* Ability to identify and resolve issues related to office operations, facilities, or staff.
* Builds relationships with colleagues, manages conflict, and fosters a positive office environment.
* Experience supervising staff, delegating tasks, and providing training and mentorship.
* Ensuring accuracy in documentation, financial transactions, and other administrative tasks.
* Ability to manage budgets, track expenses, and ensure financial compliance.
* Efficiently manages time and deadlines to ensure smooth office operations.
* Ability to plan and coordinate office projects, such as office moves, events, or technology upgrades.
* Comfort with changing priorities and a dynamic work environment.
Education and Requirements:
* High school diploma, GED, or equivalent
* Two to three years’ experience in an office setting manager
Potru Ltd, registered with Companies House. Company Reg No. 12895750 #J-18808-Ljbffr