Contract Type: Full-time, Monday-Friday
Ventro, Firntec and LivGreen are an exciting group of companies focused on fire-safety services and net zero retrofit. As an Executive Assistant, you will directly support our Technical team within their daily roles, providing day-to-day admin support.
What you will be doing:
* Manage diaries/calendars and organise meetings and appointments (virtually and in person)
* Book and arrange travel, transport and accommodation
* Remind the Director of upcoming meetings and deadlines
* Prepare company documents
* Monitor email/inbox, calls, and WhatsApp for the Technical MD; ensuring relevant messages/information are relayed, and follow up where appropriate. Manage and respond to emails on the Technical MD’s behalf
* Prepare meeting agendas and take minutes
* Collate information, prepare reports, presentations, and correspondence as requested
* Follow up reports internally daily from the relevant departments
* Liaise with department leads and clients as required
* Run errands - this may include shopping, buying gifts, postage, lunch, etc.
* Remind the Director of personal commitments when necessary
* Order office supplies to maintain stock levels
* Organise motor vehicle collections
The successful candidate will:
* Have previous experience as a Personal/Executive Assistant (preferable)
* Possess strong administration skills
* Exhibit flexibility and a can-do attitude
* Demonstrate strong communication skills both written and verbal
* Show excellent organisation and time management skills
What will you get in return:
* Ability to purchase additional annual leave
* Healthcare scheme
* Regular company events
* Cycle to work scheme
* Company reward scheme (vouchers, etc)
Ventro Ltd values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.
Note: Ventro prefers to hire directly and we will be in touch with our PSL Agencies if this role is eligible. We do not accept speculative CVs and no fee will be applicable if sent.
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