Applications are sought from enthusiastic, cheerful and dependable applicants to join the finance and admin team, covering a period of maternity leave.
Responsible to the Bursar, we are looking for a proactive, experienced professional to assist in the routine financial and accounting matters within the school. This is a full-time position; 35 hours per week starting in January/February 2025 and ending no later than January 2026.
The role is temporary, with 6 weeks’ holiday, which includes statutory bank holidays.
Responsibilities
Typical tasks will include but are not limited to:
1. Purchase Ledger management
o Ensure that the suppliers’ database is kept up to date.
o Reconcile the purchase ledger at the end of each month and annually, and produce reports for auditors as required.
o Process invoices and obtain approval from appropriate budget holder.
o Maintain up-to-date invoice records and filing systems.
o Process supplier payments.
2. Fees
o Liaise with the Admissions Secretary and add new pupil starters/joiners to the MIS system for billing.
o Prepare and process all fee invoices, ensuring that the Billing Ledger is up to date at all times.
o Record all deposits paid and registrations received and arrange refunds for leavers, where applicable.
o Liaise with nursery manager and reconcile nursery fee income to Famly nursery MIS system.
o Process bank receipts.
3. Payroll
o Process payroll for all staff on a monthly basis, working closely with the Bursar, and prepare variance lists for the Bursar for approval of monthly salaries.
o Produce all regulatory reporting in respect of payroll and pensions including real time HMRC and pension reporting, P60s, P45s and the Year End Pension Certificate.
4. Other
o Complete relevant census reports, including DFE & Early Years online filing.
o Prepare invoices for all pool, theatre and sports hall hires.
o Oversee financial aspects of all extra-curricular pupil activities (including trips).
o Deal with petty cash requests from members of staff, making sure the expenditure has been signed off by the relevant budget holder/line manager.
o Deal with all banking, including charity collections, fee payments etc.
o Manage the collation of company credit card statements with receipts from authorised users and provide to the bursar for monthly checks.
o Prepare bank reconciliations for all school bank accounts.
o Liaise with the Mall School Association (parent association) processing payments and allocating funds received.
o Maintain the accounting entries in the Nominal Ledger and reconcile creditor accounts.
o Administer Early Years Grant for school and nursery – preparation of report to file online and balancing payments and raise invoices for EHCP pupils at various councils.
o Account for accruals and prepayments.
o Support the Bursar in the preparation of annual budgets and the audited accounts.
o Assist in the provision of termly financial reports for the Bursar to submit to Governors.
o Archive financial records ensuring that they are securely stored and disposed of according to the legislation and best practice within the GDPR.
o Attend training courses as required.
o Undertake other reasonable duties as required from time to time.
o As part of the Admin team, cooperate with other team members and provide cover/assistance as required.
Job Types: Full-time, Temporary, Fixed term contract
Contract length: 12 months
Pay: £28,000.00-£32,000.00 per year
Benefits
* Canteen
* Childcare
* Company events
* Company pension
* Cycle to work scheme
* Discounted or free food
* Employee discount
* Health & wellbeing programme
* Sick pay
Schedule
* Day shift
* Monday to Friday
* No weekends
Work Location: In person
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