The Administrator is responsible for providing efficient organizational and administrative support to ensure the smooth operation of the office. This role involves managing day-to-day administrative tasks, coordinating schedules, handling communications, and ensuring that office procedures are well-maintained. The Administrator will work closely with various teams, manage office resources, and contribute to the overall efficiency of business operations.
Key Responsibilities:
• Manage daily office operations, including correspondence, filing, and documentation.
• Handle incoming calls, emails, and inquiries, directing them to appropriate personnel.
• Maintain schedules and calendars, arranging meetings, appointments, and events as needed.
• Prepare and distribute internal and external communications, including memos, emails, and reports.
• Assist with data entry, document preparation, and updating company databases or records.
• Coordinate travel arrangements, meetings.
• Support the preparation of reports, presentations, and other administrative tasks.
• Liaise with vendors, clients, and service providers to ensure efficient office operations.
• Monitor and enforce company policies, ensuring compliance with administrative protocols.
• Assist in managing budgets, invoices, and expense reports as needed.
• Maintain an organized filing system for both physical and digital records.
Qualifications:
• Proven experience as an Administrator, Administrative Assistant, or similar role.
• Strong organizational skills with the ability to multitask and prioritize workload.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Excellent written and verbal communication skills.
• High attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Strong time-management skills with the ability to meet deadlines.
Preferred Qualifications:
• Familiarity with office management systems and procedures.
• Experience in handling confidential information with discretion.
Work Environment:
• Office-based position with standard business hours.
• May occasionally require overtime to meet deadlines or support company events.
Package
• Competitive salary based on experience.
• Private health insurance, Pension contributions.
• 32 days holiday allowance (1 day for birthday)