Job Title: Procurement Systems Project Manager
Location: Remote with ad-hoc travel to multiple sites
Hours: Monday - Friday; 37.5 hours per week
Contract: Initial 9 month contract (permanent opportunity available)
Rate: Negotiable
Job Summary:
The Procurement Systems Project Manager will be responsible for leading and managing key aspects of a digital procurement transformation. This includes tracking and updating project progress, managing project governance, coordinating working groups, and ensuring the effective implementation of procurement system initiatives. Working closely with IT, Finance, and other business functions, this role will support the smooth execution of digital transformation efforts, ensuring all project milestones are met and initiatives stay on track.
Key Responsibilities:
- Project Management & Coordination: Oversee the progress and implementation of specific procurement projects within the digital transformation programme. Ensure tasks are completed on time and within scope.
- Governance & Documentation: Establish project governance structures, including clear documentation to track project progress, roles, responsibilities, and deliverables.
- Stakeholder Engagement: Report on project status to key internal stakeholders, including Procurement, IT, Finance leadership, and senior leaders across various functions. Provide clear, concise updates on project milestones, risks, and issues.
- Workshop Coordination & Requirements Gathering: Organize and facilitate workshops to gather requirements from key stakeholders, track feedback, and ensure alignment across teams.
- Collaboration Across Teams: Work closely with internal business units, including Procurement, IT, Finance, and other enabling functions. Engage with external suppliers, product vendors, and technology partners as needed to ensure successful project outcomes.
- Systems and Process Deployment: Support the deployment of procurement systems and process changes. Assist with the change management and training efforts to ensure smooth adoption across teams.
- Continuous Improvement: Identify areas for process improvement within the procurement function and contribute to initiatives that enhance efficiency and effectiveness.
- Ad Hoc Reporting & Tasks: Assist with project-driven tasks and ad-hoc reporting, as directed by the line manager, ensuring flexibility in project management.
Essential Qualities/Experience:
- Procurement Process & Systems: Experience working with procurement processes and systems, and an understanding of how digital transformation can enhance procurement capabilities.
- Project Coordination/Management: Proven experience managing or coordinating projects, with the ability to handle multiple tasks and priorities effectively.
- Stakeholder Communication: Strong ability to communicate project status, updates, and recommendations clearly to diverse stakeholder groups.
- Cross-Functional Collaboration: Demonstrated experience working with technical, operational, and project teams to achieve common objectives.
- Complex Problem Solving: Capacity to manage complex problems, simplify them, and deliver creative solutions at pace.
- Process Improvement: Experience in driving process improvement initiatives within large organizations to increase efficiency and streamline operations.
- Customer Focus: Highly customer-oriented, dedicated to meeting and exceeding the expectations of internal and external stakeholders.
- Results-Oriented: Strong results-driven mindset, with a proven track record of successfully achieving targets and project goals.
- Independence & Professionalism: Ability to work independently with a high degree of professionalism, integrity, and accountability.