Main area Clinical Coding Grade Band 2 Contract Fixed term: 12 months (Secondment opportunity also available) Hours Part time - 22.5 hours per week (Up to 22.5 hours per week) Job ref 419-6814907-CO-CC
Site York Hospital Town York Salary £23,615 pro rata Salary period Yearly Closing 07/01/2025 23:59
Please note that contact with applicants will usually be by email, and so please check all of your mail folders regularly (unfortunately some providers filter our messages into junk mail folders).
Our Values
* We are KIND
* We are OPEN
* We pursue EXCELLENCE
We are looking for applications from people who share our values to help make us a valued and trusted partner within our care system, that delivers safe effective care to our local population.
Job overview
Do you have an eye for detail? Are you an excellent team player? We are looking for an enthusiastic and conscientious Clerical Officer to join the Clinical Coding Team within Digital and Information Services.
The Clinical Coding team are responsible for coding all inpatient and day case episodes within the Trust, working to strict monthly deadlines, as coded data directly affects the income received by the Trust.
The post holder will work as part of a small team, responsible for the provision of a robust support service to the Clinical Coders, by ensuring that case notes and other documents needed for coding are made available, thereby contributing to the accuracy and timeliness of coding within the Trust.
The successful candidate will be an effective communicator and act as an ambassador for the department, building and maintaining relationships outside the department to ensure smooth running of the clerical support service. The post holder will also be responsible for ensuring that case notes are returned to the appropriate areas within agreed time limits, after completion of clinical coding.
The post involves transporting and manual handling of large volumes of case notes and using initiative in working to strict monthly deadlines. Applicants should highlight how they meet the criteria through their employment history, qualifications and within their supporting information.
Main duties of the job
* To be responsible for the management of casenotes relating to outstanding clinical coding office, this will involve:
o Identifying episodes of care that require clinical coding using the Trust’s Core Patient Database (CPD) and printing backlog lists using Microsoft Excel
o The collection and delivery of casenotes to and from wards and departments throughout the hospital.
o Scanning inpatient documentation where required
* Receive general enquiries from patients, visitors, staff and others, both internal and external, resolving routine enquiries where appropriate or making judgements on the most relevant referral point.
* Undertake basic Clerical tasks, such as, for example, production and issuing of already prepared standard and routine letters, distribution of incoming/outgoing post, filing, retrieval of files, photocopying and completion of standard Forms/Returns including the ordering of stock and supplies.
* May be required to type/word process routine letters and other appropriate documents. In the absence of a designated Receptionist, to maintain, or contribute to, the Department/Area’s appointments system.
* Input data to relevant computerised databases, and interrogate such databases for standard information.
Working for our organisation
We offer a range of benefits to support our staff including:
* Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
* 27 days holiday rising to 33 days (depending on NHS Trust service)
* A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully.
* A variety of different types of paid and unpaid leave covering emergency and planned leave
* Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
* NHS Car Lease scheme and Cycle to Work scheme
* An extensive range of learning and development opportunities
* Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Person specification
Experience
* Previous Office/Administrative experience (1 year minimum)
* Experience of dealing with confidential information
* Previous Office/Administrative experience in an NHS environment
* Educated to GCSE Level or equivalent. Maths and English at C or above – or equivalent qualification/demonstrable experience.
* Computer literacy skills to RSA2, NVQ 2 or equivalent
Please note that all new employees starting work with us will be charged for the cost of their DBS check if it is required for the role. The cost will be deducted from your salary either in 1 payment or over a six month period once you start employment. By applying you are agreeing to this undertaking.
Please note that Volunteers and Bank only staff will not be charged.
Agile and Flexible Working
We are committed to helping all staff balance their work with other commitments and have recently launched our new Agile and Flexible Working policy to support this, entitling all staff to request flexible working from day one – for all posts.
Employee Assistance Programme (EAP)
All our employees have access to a free, confidential counselling and wellbeing support service. Our EAP is available 24/7, 365 days a year.
A bit more about us and the surrounding area
York and Scarborough Teaching Hospitals NHS Foundation Trust is situated in a fantastic part of the country that is home to two national parks, a beautiful coastline, and the city of York - consistently voted one of the best places to live in the UK.
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