Who are we?
Estelle Manor is a rural retreat set on an 85-acre estate in Oxfordshire. The manor has four restaurants, an extraordinary 3,000 sq metre Roman-inspired spa- Eynsham Baths, 108 bedrooms and a gym with class studios and padel courts. Plus, there’s a kids’ club for the little ones and a workspace. As the countryside companion to Maison Estelle, the manor is also a ‘hosted home’, bringing people together that have plenty to say and nothing to prove.
What’s in it for you?
At Estelle, we prioritize your well-being and growth, offering a range of perks to enrich your experience. Enjoy exclusive staff rates, biannual socials, and Birthday Wheel surprises. Nurture your well-being with stocked colleague spaces and daily Smart Fridges. Engage in forums shaping The Estelle Way and utilise the provided uniforms and onsite seamstress support. Join us for a fulfilling journey where you are valued, supported, and celebrated.
Here at Estelle, we want to create a unified culture and sense of belonging across both Estelle Manor and Maison Estelle. We have a range of perks and benefits at your fingertips:
* Biannual company socials plus smaller social and sports groups.
* Exclusive staff rates and F&B discounts across sister properties.
* Estelleversary and Birthday Wheel gifting for all employees (including overnight stays and dinners).
* Colleague spaces stocked with food, drinks and locally sourced coffee.
* Seasonal, daily stocked Smart Fridges with freshly prepared meals while on shift.
* Added protection of our pension, health cash plan and life assurance schemes.
* 28 days holiday, inclusive of bank holidays, which increases with length of service.
* Colleague Forums and Sustainability Committees to help create The Estelle Way.
* Recommend-a-friend bonus scheme.
We are seeking an experienced and innovative Accounts Payable Clerk to assist our current finance team with the reconciliation and management of ledgers and invoices. Please note this will be for a 3 month fixed-term contract.
What you will do:
* Reconciling supplier ledgers, maintaining invoice queries within Procure Wizard, and managing the account related to the development side of the business.
* Liaising with suppliers to resolve queries regarding payments.
* Processing supplier invoices and credit notes, matching them to orders/delivery notes.
* General maintenance of Procure Wizard.
* Setting up new suppliers in accordance with agreed terms.
* Setting up new products as required.
* Auditing accounts payable invoices to ensure correct coding.
* Monthly supplier statement reconciliations.
* Dealing with external and internal queries by phone and email.
* Assisting with payment runs, ensuring all due invoices are processed on the system.
* Ensuring compliance of all accounts payable activities with relevant financial policies and procedures.
* Evaluating performance and suggesting cost-cutting measures.
* Developing good working relationships with suppliers.
* Negotiating favourable payment terms and pricing with suppliers where possible.
* Finding ways to improve payment systems.
What we are looking for:
* 2+ years of experience working in an accounts payable (or similar) environment; experience within the hospitality industry is not considered essential.
* A positive "can do" attitude to solving problems in a professional and courteous manner.
* A strong team player with great communication skills and an enthusiastic approach; well-organised and punctual with an eagle eye for detail.
* A desire to be part of a team that works hard, supports each other, and has fun along the way.
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