Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust
The Senior Medical Secretary provides an efficient and comprehensive professional secretarial service to the Consultants, their Team and the wider department. To exercise initiative and independent judgement whilst maintaining a high level of confidentiality and diplomacy at all times.
Applications from job seekers who require current Skilled Worker Sponsorship to work in the UK are welcome and will be considered alongside all other applications. Job seekers should be aware that not all roles will be eligible for Skilled Worker Sponsorship. For further information visit UK Visas and Immigration - GOV.UK (www.gov.uk)
Main duties of the job
To undertake the typing of clinic letters, operation notes, pre operative notes, ward notes, discharge letters, specialist reports, conference notes and associated correspondence of varied medical terminology, efficiently and accurately through audio word processing or shorthand dictation distributing as necessary to the relevant healthcare professions with a copy to the patient. This work involves a significant use of the Trust's computer systems.
Job responsibilities
1. To send and receive confidential patient information to and from other healthcare organisations, patients, carers and relatives.
2. Manage paper-based or electronic diaries for the Consultant and their Team.
3. Process incoming mail.
4. Ensure all referrals and internal referrals are passed to the appropriate Booking Team.
5. Deal with telephone calls into the hospital, a first point of contact.
6. Regularly check digital dictating system for urgent work and prioritise workload.
Person Specification
Qualifications/Training
* RSA level 3
* English/Maths GCSE's or equivalent
* Shorthand 100 wpm
* AMSPAR diploma
* ECDL/NVQ
Experience
* Previous Medical Secretarial experience
Skills/Knowledge
* Good knowledge of medical terminology
Aptitudes and Attributes
* Good communication/interpersonal skills
* Tact and discretion when dealing with sensitive and confidential information
* Ability to organise and prioritise own work
* To reward a higher degree of initiative and responsibility
* Team player/able to work flexibly
* Able to use a variety of computer systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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