Our client is looking to hire for a temporary Property Assistant to cover in the interim on a luxury high end residential building based in SW London.
This would be a 6 month fixed term contract, with the potential to go permanent full time for the right candidate.
Hours: Monday - Friday, 8am to 4pm or 9am to 5pm
Salary: £32,000 - £35,000 pro rata
Duties:
* To provide a high level of management and administration support to the Estate Manager.
* To be a part of the on-site management team in charge of maintaining the policies, company rules and to provide consistent quality work.
* To assist with raising PO's and works orders for contractors invoicing.
* Update the building noticeboards as required.
* Assist the Development Manager in writing and circulating monthly resident's newsletters.
* To assist in managing on-site Concierge teams annual leave and sickness, updating rotas accordingly and taking charge of arranging appropriate cover when required to ensure there is consistency across the team.
* To know, understand and demonstrate the principles of the managing agent.
* Assist where necessary with any other reasonable tasks or duties when assigned by the Estate Manager.
* To help to create a 'can do, will do, with pleasure' culture within all aspects of the team.
* Assisting with all aspects of property management as directed by the Estate Manager.
* Any other office related tasks including photocopying, post, registered mail.
* To adhere to the Landlord & Tenant Act and work within the approved budgetary constraints as directed by Estate Management.
* To pro-actively solve problems and recommend changes to make improvements.
* Produce reports for the team as directed by the Manager.
* Ordering stationery and cleaning supplies as necessary in liaison with Estate Manager.
* Prioritise work to ensure that deadlines and targets are met within the appropriate time scales.
* Update, amend, maintain & manage the main database of information for the estate.
* Deal with telephone enquiries together with any associated follow-up.
* Deal with email correspondence and replies as necessary, keeping team updated with current issues.
* Meeting and greeting clients, residents & contractors as required.
* Deal with all written correspondence on behalf of the team as required.
* Maintain filing systems both electronic & paper associated with the property management team.
Requirements:
* 2 years experience working within an administration background, preferably within luxury residential, property or hotels
* Strong IT Skills, Microsoft Word and Excel
* Fantastic communication skills, both written and oral
* Meticulous attention to detail with a focused work ethic
* Able to handle confidential and sensitive information, dealing with issues and queries with utmost professionalism
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