Executive Assistant – Tyne and Wear Fire and Rescue Service
Executive Assistant
About Us
Tyne and Wear Fire and Rescue Service (TWFRS) are one of the UK’s leading Fire and Rescue Services for responding and innovation. We pride ourselves in striving to ‘Create the Safest Community’ and our dedicated, and diverse, workforce are committed to delivering this.
The Service values and respects the diversity of its employees and aims to recruit a workforce that represents the communities we serve.
About the role
We are seeking to fill an upcoming vacancy for the role of Executive Assistant. The role involves working with our Principal Officers and wider Executive Leadership Team (ELT) to provide high quality and professional executive support. Experience of effectively managing competing workloads and priorities whilst building professional working relationships with a range of people is essential. The successful candidate will be confident and have excellent interpersonal, communication and organisational skills.
Reporting to the Executive Services Manager, the role has responsibility for providing executive support and administration to the Principal Officers and wider Executive Leadership Team of Tyne and Wear Fire and Rescue Service. The role will be the first point of contact for TWFRS’ ELT and will effectively support and contribute to the objectives of the wider Service Improvement department including providing support to the Executive Services Manager and other Executive Assistants where required.
The successful candidate will be able to demonstrate a commitment to fairness and will showcase the highest standards of ethical behaviours, championing these in their day-to-day work in compliance with our Code of Conduct and Ethics.
As an Executive Assistant you will:
1. Provide efficient and effective coordination of administrative and secretariat support directly to the Principal Officers and wider ELT. Support with internal and external meetings including Fire Authority and Fire Authority Committees as well as other internal and external meetings.
2. Contribute to departmental and Service wide projects.
3. Coordinate both high profile and national meetings/events.
4. Act as the professional first point of contact for ELT, liaising with a diverse range of internal and external stakeholders. This also includes screening phone calls, emails, and correspondence, addressing inquiries efficiently and appropriately.
We are seeking a candidate who has demonstrable experience of:
1. Liaising with senior managers providing advice, guidance and updates on key pieces of work and related objectives.
2. Effective time management and excellent organisational skills to work to conflicting priorities whilst meet deadlines and targets.
3. Well-developed interpersonal and communication skills and experience of developing strong working relationships.
4. The ability to work autonomously and as a team member responding to evolving priorities.
The Selection Process
Successful candidates will be progressed to subsequent stages. Set out below are the key dates relating to this selection process.
*Please note the dates and stages detailed may be subject to change
StageTimeline*
Advert closes – 29 October 2024 (12 noon)
Notification of shortlist – 30 October 2024
Assessment and Interview – W/C 4th November 2024
Interested in applying?
Further details can be found in the accompanying job description and person specification. You are required to complete the application and submit a supporting statement of no more than 1000 words which should demonstrate how you meet the criteria stated on the person specification and job description.
Further information about our Service can be found by visiting www.twfire.gov.uk and our various social media channels.
For further information please contact Georgia Wilkins, Executive Services Manager via Georgia.Wilkins@twfire.gov.uk.
The successful applicant will be subject to our pre-employment screening process which includes an enhanced DBS check, completion of an occupational health medical questionnaire and a substance abuse test. We will also conduct right to work and reference checks.
Our facilities
Tyne and Wear Fire and Rescue Service Headquarters are located in purpose built premises based in Washington, within easy reach of the A1 and A19. On site facilities include a staff gym, ample free parking and canteen facilities.
Key employee benefits
Generous leave entitlement commencing at 23 days plus Public Holidays and 3 local days to be used over the Christmas period.
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