Senior Administration and Resource Officer
Band 4
Welcome to Public Health Wales, the national public health organisation for Wales
Our vision is Working to achieve a healthier future for Wales
Applicants are invited to apply in Welsh; any application submitted in Welsh will not be treated less favourably than an application made in English. To support our all Wales service, we particularly welcome applications from Welsh speakers.
Job overview
To provide comprehensive, confidential administrative, clerical and business support as part of Public Health Wales’ administrative resource. The post holder is required to communicate and liaise with directorates, divisions and stakeholders, produce work to deadlines whilst ensuring compliance with Public Health Wales policies.
This is a key supporting role to the effective running of the team, contributing to the coordinating and delegating of work ensuring consistency with the agreed work plan. This may include monitoring and reviewing admin staff within the team providing advice and support when necessary.
Main duties of the job
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Person specification
QUALIFICATIONS
* The post holder will require RSA III/NVQ Level 3 or equivalent level of experience, together with a high level of numeracy, written and spoken English.
* Advanced ECDL.
EXPERIENCE
* Demonstrable experience in an administrative role.
* Previous experience of working with financial systems and/or purchasing of goods or equipment.
* Previous experience of dealing with customers, clients and/or members of the public.
* Experience of project support work.
* Experience of communicating at all levels.
* Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
* Experience of transcribing and minute taking.
* Working experience of Microsoft Office Suite.
* Budget monitoring.
* Supervisory experience.
* Working in an NHS environment.
Skills
* Ability to work on own initiative and manage own workload.
* Advanced keyboard skills.
* Good organisational skills.
* Ability to speak Welsh or willingness to learn.
Knowledge
* Good knowledge of MS Office Suite.
* Awareness of policies and procedures relating to dealing with confidential data both personal and organisational.
* Thorough understanding of office procedures.
* Working knowledge of filing/data systems including records management.
* Knowledge of Public Health Wales.
Personal Attributes
* Ability to work to deadlines and under pressure.
* Able to work within a team.
* Ability to work on own initiative.
* Good time management.
* Respect confidentiality.
* Willingness to learn and develop skills.
* Continuing Professional Development.
Other
* Willingness and ability to travel between sites.
* Ability to carry resources.
Public Health Wales reserves the right to close this vacancy early. We therefore encourage early applications.
Priority is given to staff awaiting redeployment. We therefore reserve the right to withdraw this advert at any stage.
If you have a disability and have any particular requirements to enable you to participate in the application process, please contact peoplesupport.PHW@wales.nhs.uk.
IMPORTANT NOTE FOR APPLICANTS: Applications for our roles are carefully reviewed and shortlisted based on specific criteria, which varies from job to job. Using a generic application to apply for multiple roles or relying on automated AI application services may not provide the necessary information, leading to your application being overlooked. To ensure your application is given full consideration, we recommend submitting a tailored application that directly addresses the criteria listed in the Person Specification section of the advert.
If you are successful and shortlisted for an interview, you will be contacted by email using the address with which you registered. Please ensure you check your email account regularly.
We are committed to fair, transparent recruitment and believe in equality of opportunity in our workplace and will not tolerate discrimination on any grounds. We welcome applications from individuals seeking flexible working arrangements.
#J-18808-Ljbffr