Employer: Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust
Employer type: NHS
Site: Wrightington
Town: Wigan
Salary: £24,071 - £25,674 Per Annum Pro Rata
Salary period: Yearly
Closing: 05/02/2025 23:59
NHS AfC: Band 3
Choose Well - Choose WWL
Job overview
Working as part of a team, the post holder will contribute to the efficient operation of the Financial Services Department primarily assisting in the resolution of Accounts Payable and Accounts Receivable queries, processing manual payments, and inputting information onto Oracle to facilitate the production of invoices.
Each member of the team will be allocated specific areas of responsibility but will be expected to rotate duties on a periodic basis and cover for colleagues as appropriate, working without direct supervision.
Qualifications will be required at interview and during the onboarding process.
Main duties of the job
1. Responsible for reconciling unallocated cash ensuring all queries are resolved and balances cleared in accordance with internal deadlines.
2. Responsible for undertaking credit control activities as directed by the manager.
Working for our organisation
Choose Well – Choose WWL
Wrightington, Wigan and Leigh Teaching Hospitals, NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that ‘happy staff makes for happy patients’. We have a recognised track record in staff engagement and living our values ‘the WWL Way’.
WWL is committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. With this in mind, we are seeking to recruit people who share our values and beliefs.
Detailed job description and main responsibilities
1. Responsible for reconciling unallocated cash ensuring all queries are resolved and balances cleared in accordance with internal deadlines.
2. Responsible for undertaking credit control activities as directed by the manager.
3. Analyse financial data to identify errors and inconsistencies and propose solutions.
4. Assist in the completion of the agreement of balances exercise in respect of receivable and payable balances working closely with management accounts to ensure balances accurately reflect outstanding amounts owed to or by the Trust.
5. Assist in the completion of appropriate year-end working papers for production of annual accounts.
6. Complete complex and detailed financial calculations.
7. Responsible for the preparation and input of journals in respect of debtor and creditor balances outside sub-ledgers.
8. Responsible for the completion of appropriate documentation to facilitate the creation of new supplier accounts.
9. Receipting and recording of any local banking.
10. Responsible for processing urgent payments ensuring all transactions are documented and notified to the AP/AR Manager for prepay hold to be actioned.
11. Process pharmacy invoices, cheque payments, and approve timesheets.
12. Ensure that procedure notes are available for all tasks undertaken by the section.
13. Forward invoices and documents to SBS as necessary.
14. Assist the AP/AR manager in delivering informal on-the-job training to work colleagues on a range of accounts payable and receivable tasks.
15. Contribute to changes in procedures in line with developments in legislation.
16. Responsible for providing informal support and training to Trust managers and budget holders in respect of the Oracle financial system.
17. Provide cover for the AP/AR Manager as appropriate.
18. Provide a full range of administrative support to the Private Patient Wing.
19. Manage multiple work programmes using various software packages (Microsoft Office, Orbit, ORMIS, Internet Explorer, IEP, PACS, Oracle, EPR, and Compu-care).
20. Utilise substantial PAS permissions/functions to monitor and manage the Private Patient clinics and templates, ensuring they are fully utilised according to service and patient needs.
21. Identify and implement any service changes or developments.
22. Act as a resource for staff, patients, and carers.
23. To provide any other duties as relevant to the grade.
Person specification
Knowledge
* Knowledge pertaining to financial control, best practice, and financial procedures.
* Very basic double entry bookkeeping.
* Financial ledgers and ‘feeder’ systems.
* Simple reconciliations.
* Knowledge of Finance concepts and principles.
* Knowledge of Finance concepts and principles beyond transaction processing.
Skills
* Attention to detail, with a methodical and thorough approach.
* Excellent communication and interpersonal skills.
* IT literacy.
* Ability to meet targets and deadlines.
* Ability to deal sensitively with confidential information.
* Proficient in the use of Microsoft Office (specifically Outlook, Excel, Word, and Access).
Experience
* Experience within a transaction processing environment.
* Experience within a customer-focused organisation.
* Experience of NHS Finance, including Agreement of Balances.
* Experience of working with a Shared Services partner.
* Experienced in using Oracle systems.
Qualifications
* 5 GCSEs including Maths and English or equivalent.
* AAT Intermediate or equivalent progress with CCAB or CIMA qualification.
* Further academic achievement.
* Evidence of ongoing professional training & development.
Additional
* Flexibility and adaptability.
* Motivated and professional manner.
* Ability to work as part of a team and contribute to overall team effectiveness.
* Ability to work under own initiative.
* Speak English to an appropriate standard relevant to their role, i.e. with confidence and accuracy, using correct sentence structures and vocabulary, and without hesitation.
Our Trust prefers candidates to submit applications online. Please contact the Recruitment Team on 01942 244000 if you have difficulty applying online.
The Trust reserves the right to close adverts earlier than the stated closing date if there is a high volume of applications.
We endeavour to inform all applicants of the outcome of their application by email or SMS text message.
Guidance on Completing Your Application
Applications are scored against the person specification; therefore, we recommend that you use the supporting information section of your application form to demonstrate how you meet the essential and desirable criteria for the role, providing illustrative examples where possible.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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