At Graphic Packaging International, we produce the paper cup that held your coffee this morning, the basket that transported those bottles of craft beer you enjoyed last weekend, and the microwave tray that heated your gourmet meal last night. We’re one of the largest manufacturers of paperboard and paper-based packaging for some of the world’s most recognized brands of food, beverage, foodservice, household, personal care and pet products.
With over 25,000 employees working in more than 130 locations worldwide, we strive to be environmentally responsible in our industry and in the communities where we operate. We are committed to workplace diversity and offer compensation and benefits programs that are among the industry’s best to reward the talented people who make our company successful.
If this sounds like something you would like to be a part of, we’d love to hear from you.
For our dynamic Bardon (UK) site, we are seeking a dedicated Finance Administrator to join our team and manage our Accounts Payable (AP) processes in a highly manual environment.
Key Responsibilities:
* Invoice Processing: Manually receive, review, and process vendor invoices for accuracy and compliance with company policies.
* Accurate Data Entry: Enter invoice details into the accounting system with high accuracy and attention to detail.
* Print Supplier Invoices & Statements: Print and organize supplier invoices and statements for processing.
* Check Invoice Calculations for VAT: Ensure that VAT calculations on invoices are accurate and compliant with regulations.
* Log Invoices Prior to Approval: Log incoming invoices into the system before they are approved for payment.
* Match Invoices to Supporting POD: Match invoices to proof of delivery (POD) documents to verify receipt of goods/services.
* GL Coding, 3-Way Match & Posting of Invoices to Ledger: Perform general ledger coding, three-way matching, and post invoices to the ledger.
* Obtain Appropriate Approval for Non-PO Invoices: Ensure non-purchase order (PO) invoices receive the necessary approvals before processing.
* Complete Credit Application Forms and Verify New Supplier Details: Handle credit applications and verify the details of new suppliers.
* All Associated Filing: Maintain organized and up-to-date filing of all AP-related documents.
* Reconcile Supplier Statements: Perform regular reconciliations of supplier statements and resolve any discrepancies.
* Process Payment Runs: Prepare and process payment runs to ensure timely payments to suppliers.
* Resolve Supplier Queries: Address and resolve any queries or issues raised by suppliers.
* Administrative Support to Other Finance Functions: Provide administrative support to other finance functions as needed.
* Process Travel Expenses: Review and process employee travel expense reports, ensuring compliance with company policies.
Qualifications:
* Education: Bachelor's degree in Finance, Accounting, or a related field preferred.
* Experience: Minimum of 2 years of experience in an Accounts Payable role, preferably in a manual processing environment.
* Good analytical maths.
* Excellent attention to detail.
* Highly organised.
* Good communication skills, both verbal and written.
* Reliable and flexible with a strong work ethic.
* Able to effectively prioritise and adapt to a varied and changeable workload.
* Punctual, presentable and with good attendance.
* Experienced in dealing with pressure and highly organised with the ability to multi-task and prioritise in a fast-paced environment.
* Strong attention to detail and accuracy.
* Excellent organizational and time management skills.
* Proficiency in Microsoft Office Suite, particularly Excel.
* Ability to work independently and as part of a team.
* Strong communication and interpersonal skills.
* High level of integrity and professionalism.
* Problem-solving mindset with a proactive approach.
* Ability to handle confidential information with discretion.
Benefits:
* Competitive salary and benefits package.
* Opportunities for professional development and growth.
* A supportive and collaborative work environment.
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