Job summary We are seeking a high calibre individual who can support a broad agenda, managing the business of the Chief Executive's office, including providing high level executive support to the Chief Executive Officer and Chief Officer team. This function will provide a seamless service as well as ensuring oversight ofthe executive administrative support team as well as co-ordination and congruence of Trust policy implementation including the key managerial decision making structures of the Trust. Main duties of the job Managing the provision of high quality administrative support to the executive management team; Ensuring appropriate briefings are readied and to maximise the effectiveness of executive meetings; Designing or adapting systems to meet the needs of the CEO and the wider executive office; Liaising with Chief Officers on behalf of the CEO to chase and progress the execution of actions; Preparing presentations and reports for internal and external meetings; Planning and organising of a broad range of complex activities or programmes, some of which are ongoing, which require the formulation and adjustment of plans or strategies; Drafting letters and other correspondence on behalf of the CEO; Ensuring that the chief officers' portfolios and objectives are appropriately agreed and have been signed off by all respective chief officers; Liaising extensively on behalf of the CEO with clinical and corporate groups within the Trust, partners and other external stakeholders including patients, public and the voluntary sector; Providing and receiving highly complex, highly sensitive or highly contentious information, where developed persuasive, motivational, negotiating, training, empathic or re-assurance skills are required. About us University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK. We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do. Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare. We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk) By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team. The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values. Date posted 14 March 2025 Pay scheme Agenda for change Band Band 8a Salary £53,755 to £60,504 a year per annum pro rata Contract Permanent Working pattern Full-time, Part-time, Job share Reference number 218-AC-B8A-7079273 Job locations University Hospital Coventry CV2 2DX Job description Job responsibilities To ensure the provision of high quality administrative and technical support for the Chief Executive Officer (CEO) and other chief officers to ensure they can fulfil their functions and represent the Trust in the best possible light Provide advice on a range of work procedures and practices, some of which are non-routine, which require a base level of theoretical knowledge. Ensure that the CEO is fully briefed prior to attendance at any meeting Make judgements involving complex facts or situations, which require the analysis, interpretation and comparison of a range of options Design or adapt information systems to meet the needs of the CEO and the wider executive office Commission and produce reports and statistics as required, producing documents from a variety of sources and presenting the information in various formats Liaise with Chief Officers on behalf of the CEO to chase and progress actions Prepare presentations and reports for internal and external meetings Plan and organise of a broad range of complex activities or programmes, some of which are ongoing, which require the formulation and adjustment of plans or strategies. Draft letters and other correspondence on behalf of the CEO Gather internal and external intelligence to inform the CEO and influence policy development Support the CEO by leading on specific areas of policy development and its practical implementationUndertaking relevant research, drafting documentation and ensuring approval and effective implementation. Ensure that the chief officers portfolios and objectives are appropriately agreed and have been signed off by all respective chief officers. Liaise extensively on behalf of the CEO with clinical and corporate groups within the Trust, partners and other external stakeholders including patients, public and the voluntary sector. Ensure that important issues that have a significant impact on the CEOs role are brought to their attention. Act on own initiative to determine how best agreed outcomes will be achieved For further details of the role please see the attached job description. Job description Job responsibilities To ensure the provision of high quality administrative and technical support for the Chief Executive Officer (CEO) and other chief officers to ensure they can fulfil their functions and represent the Trust in the best possible light Provide advice on a range of work procedures and practices, some of which are non-routine, which require a base level of theoretical knowledge. Ensure that the CEO is fully briefed prior to attendance at any meeting Make judgements involving complex facts or situations, which require the analysis, interpretation and comparison of a range of options Design or adapt information systems to meet the needs of the CEO and the wider executive office Commission and produce reports and statistics as required, producing documents from a variety of sources and presenting the information in various formats Liaise with Chief Officers on behalf of the CEO to chase and progress actions Prepare presentations and reports for internal and external meetings Plan and organise of a broad range of complex activities or programmes, some of which are ongoing, which require the formulation and adjustment of plans or strategies. Draft letters and other correspondence on behalf of the CEO Gather internal and external intelligence to inform the CEO and influence policy development Support the CEO by leading on specific areas of policy development and its practical implementationUndertaking relevant research, drafting documentation and ensuring approval and effective implementation. Ensure that the chief officers portfolios and objectives are appropriately agreed and have been signed off by all respective chief officers. Liaise extensively on behalf of the CEO with clinical and corporate groups within the Trust, partners and other external stakeholders including patients, public and the voluntary sector. Ensure that important issues that have a significant impact on the CEOs role are brought to their attention. Act on own initiative to determine how best agreed outcomes will be achieved For further details of the role please see the attached job description. Person Specification Qualifications Essential See supporting documents Desirable See supporting documents Experience Essential See supporting documents Desirable See supporting documents Knowledge Essential See supporting documents Skills & Abilities Essential See supporting documents Commitment to Trust Values Essential See supporting documents Person Specification Qualifications Essential See supporting documents Desirable See supporting documents Experience Essential See supporting documents Desirable See supporting documents Knowledge Essential See supporting documents Skills & Abilities Essential See supporting documents Commitment to Trust Values Essential See supporting documents Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name University Hospitals Coventry and Warwickshire NHS Trust Address University Hospital Coventry CV2 2DX Employer's website https://www.jobsatuhcw.co.uk (Opens in a new tab)