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Job Summary
An excellent opportunity has arisen to join our busy Early Intervention Team. We are seeking an experienced Senior Medical Secretary to provide support to the clinical and administrative team at Studdert Kennedy House, Worcester, WR1 2AE.
Applicants require - Relevant Level 3 Medical Secretary qualification (e.g. AMSPAR Medical Terminology), OCR / RSA 3 or equivalent in Text / Word Processing, GCSE (Grade A-C) or equivalent in English Language.
This post is to work 37.5 hours per week.
An ability to work flexibly using your own initiative and to be a pro-active team member is essential. You must have very good organisational skills and be an effective communicator. The work is interesting and varied and full training will be provided.
Shortlisted candidates will be required to undertake an additional assessment as part of the selection process.
Please note the Trust will not provide sponsorship to work for this role; to apply you must have current right to work in the UK status.
Main duties of the job
You will be part of the busy admin team, supporting the consultants and clinicians within the Early Intervention Team. You will undertake a vital role in the running of the community mental health function providing all aspects of admin support including minuting of meetings, telephone duties, dictation, processing clinic letters, generic inbox management, reception cover when necessary, appointment booking, generic office duties and supervising staff and the day-to-day running of the admin function. The role will include contact with patients, carers, professionals (internal and external) and colleagues daily.
As well as being part of the Early Intervention admin team, you will be liaising regularly with consultants and the clinical team, actioning daily admin tasks. You are required to have a high level of organisational skills and not only be able to be self-motivated but be a team player.
The ability to prioritise a busy workload and work flexibly to meet demand are essential requirements of the role as well as a good customer service focus when dealing with internal and external inquiries.
About Us
At Herefordshire and Worcestershire Health and Care NHS Trust, we are working together to deliver outstanding care. We run community hospitals and community health services across Worcestershire and provide mental health and learning disability services across both Herefordshire and Worcestershire. Our people (all 4500+ of them) provide services for people of all ages, experiencing both physical and/or mental health conditions from over 100 sites.
We will support you to thrive; offer flexible working options for a great work-life balance, help you fulfil your ambitions, and empower you to make positive changes within your team or service. We value diversity and encourage applications from people of all backgrounds, cultures, and ethnicities.
What we offer:
* 27 days leave plus bank holidays, increasing up to 33 days with long service
* Generous NHS pension and enhanced pay when you work unsocial hours
* Flexible and agile working opportunities
* Great maternity, paternity, and adoption support
* Wide range of supportive staff networks
* Health and wellbeing opportunities
If you would like to know more, please visit our website. We encourage you to read the attached applicant guidance notes.
Sharing your data - As a data controller, we may sometimes need to process your data to pursue our legitimate business interests, for example, to request a survey from you (optional), to support the Trust's understanding of where you gained interest in working for the Trust.
Date posted: 12 March 2025
Pay scheme: Agenda for change
Band: Band 4
Salary: £26,530 to £29,114 a year
Contract: Permanent
Working pattern: Full-time
Reference number: C9798-1269
Job locations: Studdert Kennedy House, Spring Gardens, Worcester, WR1 2AE
Job Description
Job responsibilities:
Administration duties specific to the role. Providing support as required e.g. typing, data input, scanning, telephone cover, generic inbox management, liaison with patients and colleagues, appointment and diary management, maintaining accurate records, minuting of team meetings, day-to-day supervision of admin colleagues and problem solving. The role may require contact with distressed and anxious patients; you will be provided with training and support to enable you to manage potentially challenging situations.
Person Specification
Qualifications Essential:
* Relevant Level 3 Medical Secretary qualification (e.g. AMSPAR Medical Terminology)
* OCR / RSA 3 or equivalent in Text / Word Processing
* GCSE (Grade A-C) or equivalent in English Language
Knowledge Essential:
* Knowledge of the full range of Administrative / Secretarial procedures
* Extensive knowledge of Microsoft Office Word/Excel/Outlook
* Medical Terminology
Experience Essential:
* Minimum of 3 years Administrative / Secretarial experience
* Minute taking experience
* Supervision/management of staff
Skills & Abilities Essential:
* Ability to communicate clearly and effectively in English in both verbal and written formats
* IT Skills these will be tested at interview
* Audio typing skills
* Minute taking skills
* Accuracy and attention to detail
* Good organisational skills
* Ability to demonstrate the ability to use initiative effectively
Additional Criteria Essential:
* Willingness to commit to continuing professional development.
* Professional manner as a representative of the Trust
* Tact and discretion for dealing with confidential information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name: Herefordshire and Worcestershire Health and Care NHS Trust
Address: Studdert Kennedy House, Spring Gardens, Worcester, WR1 2AE
Employer's website: https://www.hacw.nhs.uk/careers
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