Job summary We are looking for a Scientific Policy Manager to lead on and support a wide range of policy-related work. The Scientific Policy Manager is the scientific and clinical functions lead in the Policy Team, managing policy projects and leading on the provision of scientific policy advice both internally and externally. The Scientific Policy Manager is the main advisory contact for policy support and briefing on scientific and clinical matters for the Chair, Authority members and senior management. This includes the ongoing work to consider and influence how the HFE Act could be updated in response to scientific developments. This post reports to the Head of Regulatory Policy (job share role) and line manages the Policy Manager. Full-time/part-time (ideally not less than 0.8 FTE) applications and secondment requests (supported by the applicants seconding organisation) are welcome for this role. Start date: As soon as possible Interview date: Tuesday 25 March 2025 Please note that it is anticipated that interviews will take place in person. If required, arrangements can be made for interviews to take place over Microsoft Teams video call. Main duties of the job The Scientific Policy Manager will work with internal and external stakeholders to ensure that the HFEAs scientific policies focus on improving quality of treatment and research, and that these policies are communicated effectively. A key part of this role is overseeing theHFEAs scientific and clinical horizon scanning functionand management of the HFEAs Scientific and Clinical Advances Advisory Committee (SCAAC). Thisincludes oversight of meeting agendas and logistics, and drafting, reviewing and presenting committee papers, liaising with the Chair and committee members and reviewing minutes. About us The HFEA is the UK's independent regulator overseeing safe and appropriate practice in fertility treatment and embryo research. We license and monitor clinics carrying out IVF, donor insemination, and human embryo research. This post is offered as either office based (in which case you will need to attend the office at least one day per week or home based (in which case office attendance will be specified by your line manager based on business need). Our office is in Stratford, east London, in attractive new premises on the edge of the Olympic Park, alongside several other health Arms Length Bodies. In addition to flexibility and hybrid working we offer generous annual leave and pension arrangements. Candidates must ensure that all information provided in their application is factually accurate. Any examples provided must be taken from personal experience. The HFEA abides by honesty and integrity, if evidence of plagiarism is found, applications may be withdrawn. Date posted 27 February 2025 Pay scheme Other Salary £45,500 a year Contract Permanent Working pattern Flexible working Reference number G0002-25-0001 Job locations 2nd Floor 2 Redman Place London E20 1JQ Job description Job responsibilities Job purpose The Scientific Policy Manager is the scientific and clinical Policy lead on the HFEA Policy team, managing policy projects and leading on the provision of scientific policy advice both internally and externally. The Scientific Policy Manager is the main advisory contact for policy support and briefing on scientific and clinical matters for the Chair, Authority members and senior management. This includes the ongoing work to consider and influence how the HFE Act could be updated in response to scientific developments. The Scientific Policy Manager will work with internal and external stakeholders to ensure that the HFEAs scientific policies focus on improving quality of treatment and research, and that these policies are communicated effectively. The Scientific Policy Manager takes responsibility for overseeing the HFEAs scientific and clinical horizon scanning function and management of the HFEAs Scientific and Clinical Advances Advisory Committee (SCAAC). The Scientific Policy Manager works with their line report, the Policy Manager. Key responsibilities 1. Initiate and project manage policy projects and reviews, taking them from scoping and planning, to making policy recommendations to the Authority. 2. Have oversight of the HFEAs scientific and clinical horizon scanning function and report internally to the Authority on this area. This includes oversight of on an annual (summer) international horizon-scanning meeting. 3. Have oversight of the management of the HFEAs Scientific and Clinical Advances Advisory Committee (SCAAC) and coordinating its work, and for other working groups as required. This includes oversight of meeting agendas and logistics, and drafting, reviewing and presenting committee papers, liaising with the Chair and committee members and reviewing minutes. 4. Be the main advisory contact for policy support and briefing on scientific and clinical matters for the Chair, Authority members and senior management. This includes the ongoing work to consider and influence how the HFE Act could be updated in response to scientific developments. 5. Develop policy positions and influence stakeholders. 6. Represent the Authority at conferences, seminars and external working groups, presenting as required. 7. Build and maintain good relationships with stakeholders and provide guidance and information on scientific and clinical matters externally, for example to organisations such as other ALBs or professional societies, seeking legal advice as necessary. 8. Support HFEAs communications function including drafting briefings, articles, and speech writing, as required. 9. Reply to often complex enquiries from patients, professionals and the public and draft answers to Parliamentary Questions or Freedom of Information Requests (FOIs) concerning Authority policy and scientific issues. 10. Line manage the Policy Manager. Job description Job responsibilities Job purpose The Scientific Policy Manager is the scientific and clinical Policy lead on the HFEA Policy team, managing policy projects and leading on the provision of scientific policy advice both internally and externally. The Scientific Policy Manager is the main advisory contact for policy support and briefing on scientific and clinical matters for the Chair, Authority members and senior management. This includes the ongoing work to consider and influence how the HFE Act could be updated in response to scientific developments. The Scientific Policy Manager will work with internal and external stakeholders to ensure that the HFEAs scientific policies focus on improving quality of treatment and research, and that these policies are communicated effectively. The Scientific Policy Manager takes responsibility for overseeing the HFEAs scientific and clinical horizon scanning function and management of the HFEAs Scientific and Clinical Advances Advisory Committee (SCAAC). The Scientific Policy Manager works with their line report, the Policy Manager. Key responsibilities 1. Initiate and project manage policy projects and reviews, taking them from scoping and planning, to making policy recommendations to the Authority. 2. Have oversight of the HFEAs scientific and clinical horizon scanning function and report internally to the Authority on this area. This includes oversight of on an annual (summer) international horizon-scanning meeting. 3. Have oversight of the management of the HFEAs Scientific and Clinical Advances Advisory Committee (SCAAC) and coordinating its work, and for other working groups as required. This includes oversight of meeting agendas and logistics, and drafting, reviewing and presenting committee papers, liaising with the Chair and committee members and reviewing minutes. 4. Be the main advisory contact for policy support and briefing on scientific and clinical matters for the Chair, Authority members and senior management. This includes the ongoing work to consider and influence how the HFE Act could be updated in response to scientific developments. 5. Develop policy positions and influence stakeholders. 6. Represent the Authority at conferences, seminars and external working groups, presenting as required. 7. Build and maintain good relationships with stakeholders and provide guidance and information on scientific and clinical matters externally, for example to organisations such as other ALBs or professional societies, seeking legal advice as necessary. 8. Support HFEAs communications function including drafting briefings, articles, and speech writing, as required. 9. Reply to often complex enquiries from patients, professionals and the public and draft answers to Parliamentary Questions or Freedom of Information Requests (FOIs) concerning Authority policy and scientific issues. 10. Line manage the Policy Manager. Person Specification Experience Essential Experience or involvement in policy or patient care and safety work, preferably in a regulatory context Experience of producing evidence-based guidance Experience of managing projects Experience of undertaking scientific literature searches or review of research publications Experience of managing committees Experience of building and maintaining good relationships with stakeholders, and influencing them Good written and oral communication skills Desirable Experience of working closely with senior staff and boards Experience of line management Qualifications Essential Education to at least degree level or equivalent in a biological or clinical subject, or equivalent experience Desirable Project management qualification Some awareness of data-driven technologies including AI Knowledge or experience of legal, ethical and scientific issues surrounding fertility treatment and research Managing work Essential Strong time management skills and an ability to be flexible and proactive, and use initiative to prioritise workload Excellent organisational skills and record keeping, using appropriate software and systems skilfully An ability to remain calm under pressure and to be resilient Person Specification Experience Essential Experience or involvement in policy or patient care and safety work, preferably in a regulatory context Experience of producing evidence-based guidance Experience of managing projects Experience of undertaking scientific literature searches or review of research publications Experience of managing committees Experience of building and maintaining good relationships with stakeholders, and influencing them Good written and oral communication skills Desirable Experience of working closely with senior staff and boards Experience of line management Qualifications Essential Education to at least degree level or equivalent in a biological or clinical subject, or equivalent experience Desirable Project management qualification Some awareness of data-driven technologies including AI Knowledge or experience of legal, ethical and scientific issues surrounding fertility treatment and research Managing work Essential Strong time management skills and an ability to be flexible and proactive, and use initiative to prioritise workload Excellent organisational skills and record keeping, using appropriate software and systems skilfully An ability to remain calm under pressure and to be resilient Employer details Employer name Human Fertilisation & Embryology Authority Address 2nd Floor 2 Redman Place London E20 1JQ Employer's website https://www.hfea.gov.uk/ (Opens in a new tab)