Financial Assistant Job : req30099 Organization: World Bank Sector: Treasury Grade: GC Term Duration: 1 year 0 months Recruitment Type: Local Recruitment Location: Washington, DC,United States Required Language(s): English Preferred Language(s): English Closing Date: 11/15/2024 (MM/DD/YYYY) at 11:59pm UTC Description Do you want to build a career that is truly worthwhile? The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty and promoting shared prosperity. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org. About the World Bank Group Established in 1944, the WBG is one of the world's largest sources of funding and knowledge for development solutions. It is governed by 188-member countries and delivers services out of 120 offices with nearly 15,000 staff located globally. The WBG consists of five specialized institutions: the International Bank for Reconstruction and Development (IBRD), the International Development Association (IDA), the International Finance Corporation (IFC), the Multilateral Investment Guarantee Agency (MIGA), and the International Centre for the Settlement of Investment Disputes (ICSID). World Bank Group - International Development, Poverty, & Sustainability With 189 member countries, the World Bank Group is a unique global partnership fighting poverty worldwide through sustainable solutions. Department Description: Treasury is the Vice Presidency, reporting to the Managing Director and World Bank Group Chief Financial Officer, performing treasury functions for the IBRD and IDA and, to varying degrees, for other members of the World Bank Group and other public sector investors. Its activities are organized and grouped into the following departments: Capital Markets and Investment Management, Client Asset Management and Advisory, Treasury Operations, and Pension and Endowments. The Treasury VPU also includes the Risk, Compliance, and Controls Unit. The Pension and Endowments Department (PEN) is responsible for the financial management and administration of the World Bank Group's funded benefit plans, including the retirement scheme - the Staff Retirement Plan, the retiree medical and life insurance programs - the Retired Staff Benefits Plan, and other ancillary benefits (together referred to as the Plans"). PEN's Pension Investments team (PENIN) is responsible for the financial management of the Plans, including investment strategy formulation and asset management responsibilities. PENIN manages about US$38 billion invested across various asset classes, from fixed income to public equities to private equity, real assets, private credit, and absolute return strategies. PENIN identifies, selects, evaluates, and monitors investments globally, primarily through outside managers. Roles & Responsibilities: The Financial Assistant will be responsible for specific tasks related to PENIN unit as well as other department-wide assignments, which will include a combination of, but not limited to, the following: 1. Provide a full range of administrative support/assistance to the assigned PENIN Unit Manager and team: Manage the manager's day-to-day calendar and communicate changes on time, including taking a proactive role in managing the schedule and prioritizing the workflow of the unit to ensure effective time management ; Coordinate the team's meetings, handle room reservations, schedules, preparing the meeting agenda and minutes, VC/AC/webex requirements, etc. Assist in editing, formatting, and printing (or photocopying) reports/documents for circulation, using appropriate office technology skills including Microsoft Outlook and Microsoft Office suite; Compilation of various dashboards and reports including, but not limited to, operational risk, team training, PEN dashboard etc. Take the lead in filing of electronic and hard copy documents to ensure consistency and compliance with established standards and procedures; as well as establish/implement/maintain effective monitoring, tracking, filing and retrieval system for the Manager and team (including SharePoint) in compliance with Bank policies; Assist in performing basic research and analysis, suggest and implement solutions in a proactive manner; Assist in HR initiatives, hiring requisitions, and recruitment efforts, including aiding hiring chairs, and organizing shortlisting meetings and interviews. Ensure smooth onboarding of new staff and departures. Raise and submit contracts for STCs/STTs on a timely basis ensuring proper follow up and coordination with BPS and HR colleagues; Handle resource management activities including executing transactions in Admin Portal for vendor management and payments including Purchase Order renewals and closures at year-end; handling all PCard expenses and reconciliations for the unit; procure office supplies for the unit; Assist the team in coordinating conferences, meetings, events and assist in preparing required documentation/presentations; TRS and LARS coordinator - coordinate the team's leave and travel schedule; Coordinate with the unit's team members on other tasks; and Track and support monitoring of the unit's staff accesses and revocations to systems and portals. 2. Provide support processing legal documentation: Coordinate the execution, transmission, and archival of all legal documentation with LEGFI and PENIN. Coordinate the legal documentation sign-off with the PEN Director and/or authorized signatories. Assist in the preparation (completion and processing) of investment fund legal documents such as Subscription Documents and execution of transaction documents negotiated by LEGFI, such as, Side Letters, and Limited Partner Agreements, among others. 3. Handle ad hoc duties that may be assigned by the supervisor/s, or which may arise from other areas of the Department, especially during workflow changes or absences and heavy work periods. Note: Pension and Endowments Department (PENIN) is looking for "Financial Assistant" for a 1 year period on Developmental Assignment and only current Open /Term staff could apply for this. Selection Criteria 1. Minimum Education/Experience: High school diploma with 5 years relevant work experience in a large international organization, or equivalent combination of education and experience. 2. Basic understanding of economic and financial principles and terminologies. 3. Good knowledge of and demonstrated experience in specialized administrative/operational support functions (e.g., database management, knowledge management, task management, major event/course planning, etc.) and ability to apply relevant procedures, processes, and systems. 4. Thorough knowledge of Bank Group policies, procedures, and practices, including a good understanding of those related to budget, procurement, accounts payable, travel, and HR. 5. Excellent office technology skills, including experience with SAP, Admin portal, Outlook, and Microsoft Office suits. Strong Excel and PowerPoint skills will be an advantage. 6. Dedicated team player with excellent organization skills, proactive, keen attention to detail, and a demonstrated ability to handle a variety of concurrent activities in a timely manner with minimal supervision. 7. Excellent interpersonal and communication skills, with ability to interact tactfully in internal/external contacts at all levels, exercising good judgment in handling confidential and sensitive information. 8. Flexibility to perform a variety of tasks and expand the scope of work and responsibilities, with willingness to work overtime on short notice and committed to achieving individual and team results. 9. Willingness to grow and help on the business side of the work program in addition to the administrative work. 10.Highest ethical standards. World Bank Group Core Competencies The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities. We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability. Learn more about working at the World Bank and IFC, including our values and inspiring stories.