Location: East Grinstead (partially home-based and partially office based)
Job type: Permanent
Reporting to: HR Advisor
About the job: To provide efficient administration support for the Head Office HR function, including but not limited to absence data, contract changes, staff benefits, recruitment, welfare, policies and procedures to meet the Club’s business needs.
Key Tasks/Accountabilities:
* Provide first-line HR support, escalating queries where appropriate to the relevant team member.
* Administer the full employee life cycle including but not limited to: set up of employee files; creating offer packs; coordinating recruitment checks; delivering inductions; probation reviews; administering rolling Experian checks; the leaver process; conducting farewell meetings, whilst adhering to payroll deadlines.
* Prepare and issue all change of contract letters, associated paperwork and administer the change notification processes.
* Accurately maintain the SAP HCM system and all electronic staff records, whilst adhering to payroll deadlines. Providing support, guidance and training where necessary on the SAP HCM system, to mitigate errors.
* Accurately maintain absence and other HR records in line with Club processes. Circulating monthly, weekly and ad hoc reports such as staff lists, Head of Department and the Management Report as directed.
* Administer the HR PO process, including PO set up, amending limits, arranging payment of invoices and the management of the People Development company credit card.
* Manage OpenBlend within the Club including but not limited to account management, starters and leavers, data reporting and employee/manager training.
* Provide administrative support across People Development including administering the LMS; tracking budget spend; timely processing of invoices; the update and review of training records. Highlighting retraining requirements in Health and Safety and other compliance areas.
* Support the delivery of learning, training and events programmes, managing delegate lists, joining instructions, supplier coordination, on the day course set up and evaluation post event.
* Accurately collect and collate evaluation and measurement data on third party learning and development suppliers.
* Maintain the HR working practices and process notes.
* Provide ad hoc project and recruitment support and any other duties that may be reasonably required.
Essential Skills & Experience Required:
* Previous HR experience in a generalist administrative capacity, using integrated HR systems.
* Previous experience of providing administrative support for recruitment activities.
* Excellent interpersonal skills, with the ability to build and develop strong and effective working relationships.
* Good communication skills, both verbal and written.
* Excellent organisational skills with the ability to adapt and improve processes, taking an analytical approach to tasks.
* To demonstrate a proactive approach to teamwork.
* A working knowledge of G Suite, Word and Excel.
* Experience of SAP would be an advantage.
* Excellent attention to detail.
To apply for this role: Please send your up-to-date CV and a covering letter to our Head Office recruitment team.
For more information about working for the Club, please call our HR team at 01342 778 304 (Head office vacancies) or 01342 777 736 (Sites vacancies).
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