Job summary Queen Square Medical Practice is a friendly and dynamic GP surgery dedicated to providing high-quality patient care. We are looking for an efficient and detail-oriented Scanning and Coding Data Clerk to join our administrative team for 21 hours a week flexible hours offered Monday-Friday. The Scanning and Coding Data Clerk is responsible for processing patient records, ensuring documents are accurately scanned, coded, and assigned within our clinical system (EMIS). This role is essential in maintaining accurate patient data and supporting the smooth running of the practice. Main duties of the job Scan and upload patient-related documents into the clinical system Accurately code clinical data using Read/SNOMED codes using better letter Ensure patient records are maintained and updated in a timely manner Work closely with the administration and clinical teams to process incoming correspondence Handle confidential information in line with GDPR and practice policies Identify and flag any discrepancies or missing information About us Queen Square Medical Practice is a busy independent GP Practice based in Lancaster with a patient list of 16000. We have 8 GP partners and 4 Associate GP's who are supported by ANP's, paramedics, Pharmacists, Nurses, HCA's & Admin team. You will report to the Practice Manager/Practice Director. Date posted 26 February 2025 Pay scheme Other Salary £12.16 an hour Contract Permanent Working pattern Part-time Reference number A1352-25-0001 Job locations 2 Queen Square Lancaster Lancashire LA1 1RP Job description Job responsibilities To be responsible for obtaining paper correspondence {post} from the hospital and electronic correspondence from where it is held. To be responsible for all aspects of inserting correspondence into the electronic patient record {paper or electronic} To be responsible for using the relevant software to workflow correspondence to the appropriate team member To be responsible for all aspects of Read Coding/SNOMED history entries and entering other data into the specified electronic patient record in accordance with the guidelines specified by the partners. To be aware of Quality & Outcome Framework Targets and Enhanced Services to ensure all relevant data is recorded in the correct area of the patient record to ensure targets are met. To prioritise your workload and manage your time efficiently so timescales and deadlines are met. Job description Job responsibilities To be responsible for obtaining paper correspondence {post} from the hospital and electronic correspondence from where it is held. To be responsible for all aspects of inserting correspondence into the electronic patient record {paper or electronic} To be responsible for using the relevant software to workflow correspondence to the appropriate team member To be responsible for all aspects of Read Coding/SNOMED history entries and entering other data into the specified electronic patient record in accordance with the guidelines specified by the partners. To be aware of Quality & Outcome Framework Targets and Enhanced Services to ensure all relevant data is recorded in the correct area of the patient record to ensure targets are met. To prioritise your workload and manage your time efficiently so timescales and deadlines are met. Person Specification Qualifications Essential GCSE or equivalent English & Maths Grade C General Admin experience. Computer/keyboard skills. Customer Service Communication skills good verbal and written. Methodical and organised. Well motivated. Calm Ability to listen, good team-worker, flexible, reliable. Ability to work under pressure Flexibility to cover colleagues Desirable Evidence of continued personal development. Knowledge of clinical computer system EMIS. Use of telephone (Think Healthcare) Knowledge of DOCMAN Knowledge of Better Letter Spreadsheets Person Specification Qualifications Essential GCSE or equivalent English & Maths Grade C General Admin experience. Computer/keyboard skills. Customer Service Communication skills good verbal and written. Methodical and organised. Well motivated. Calm Ability to listen, good team-worker, flexible, reliable. Ability to work under pressure Flexibility to cover colleagues Desirable Evidence of continued personal development. Knowledge of clinical computer system EMIS. Use of telephone (Think Healthcare) Knowledge of DOCMAN Knowledge of Better Letter Spreadsheets Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Queen Square Medical Practice Address 2 Queen Square Lancaster Lancashire LA1 1RP Employer's website https://www.queensquare.org/ (Opens in a new tab)