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We’re making a difference: Together, we can ensure that there is enough water for everyone, now and in the future.
Portsmouth Water is looking for a highly organised PMO Analyst to join our Smart Team on a 12-month fixed-term contract.
In this role, you'll provide essential project management office support across a range of projects and programmes, helping to drive innovation and efficiency within the business. Your responsibilities will include coordinating meetings, capturing minutes, tracking actions, and supporting the smooth delivery of governance and reporting packs.
Working closely with project managers and cross-functional teams, you'll help maintain consistency in project documentation, monitor progress, and support risk and issue management. This is a great opportunity for someone with strong attention to detail, excellent organisational skills, and a proactive mindset to make a real impact within a fast-paced, collaborative environment.
What will you be doing?
Key Responsibilities
* Timely collation and review of relevant documentation for review/approval at Steering Committee meetings with programme/project manager
* Manage the approvals process ensuring communication of outcomes is clear
* Creating and managing requisitions and purchase orders
* Ensure all project documents of record and all related correspondence and approvals are consistently filed, managed, and categorised in the Document management system (Teams/SharePoint)
* Keep/file record of key governance meetings (Steering Committee meeting minutes/decisions/actions) and follow up with any approvals/decisions relevant to the PMO to ensure actions are complete
* Scheduling and managing project governance cycle meetings, including diary management, attendee tracking, and providing secretariat services to the projects
What do you need?
Skills, Qualifications & Competencies
* Strong communication skills, able to interact with a broad range of stakeholders
* Strong administration and organisational skills
* Technologically literate with experience in BI, SharePoint, Teams, MS Office (Excel/Word)
* Proficiency in extracting data from multiple sources/systems
* Document and access control to Teams/SharePoint
* Maintaining control documents area and ensuring accuracy
* Experience with planning and scheduling projects and programmes
* Experience using Microsoft Teams and SharePoint for project administration
* RAID management, ensuring project controls are maintained
We recognise people want to work in a variety of different ways, this means we are happy to consider flexible working arrangements. Please talk to us at the interview about the flexibility you may want.
We support equality, diversity, and inclusion and encourage applications from all sections of society. The Company has a responsibility to ensure that all employees are eligible to work and live in the UK.
Due to the high volume of applications received, we are unable to respond to unsuccessful candidates. If your application is of interest to us, we will normally contact you within 4 weeks of receiving your application.
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