Job title: Conferencing & Events Summer Assistant
Hours: casual 25 to 36 hours per week. Flexible hours including some evening and weekend work will be required at times.
Salary: £13.15 per hour
Term: Mid-May to Mid-September 2025
Overall Role
St Mary’s University hosts a number of events and conferences across a range of high quality international and national conferences, residential bookings, summer schools, corporate and social events and occasional filming in the historic and unique surroundings of St Mary’s University. This role is to provide administrative and event support to the Conferencing & Events Office during their busy summer season and carry out duties as required enabling the smooth running of the functions.
Main Duties
* To provide general admin support to the Conference and Events Team as required.
* Answer internal and external phone calls in a professional manner, redirecting external calls where required, taking messages.
* Manage the department’s internal room booking requests and associated requirements, such as room set up, using the conferencing booking system.
* To maintain accurate and detailed records of bookings on the conference booking system.
* To support the smooth running of events, assisting on the day as required by the relevant member of the Conference and Events Team including production of name cards, notices, signage, delegate packs etc.
* Conduct campus tours and show rounds to potential clients, including arranging for rooms in specific halls of residences to be available, organising/collecting and returning keys for these rooms.
* Assist with accommodation guest check in, rooming lists, preparing keys and registration cards for guest arrivals.
* To take ad-hoc accommodation enquiries, process these on the booking system and be responsible for taking and logging payment prior to guest arrivals.
* To undertake any other activities as may be requested by the Conferencing and Events Manager.
Overview
As the University builds on its proud heritage, we are looking for exceptional people to help shape our future. We provide a high-quality professional environment, inspired by our distinctive ethos and Catholic mission and values. Our values of excellence, generosity of spirit, inclusiveness and respect inspire us to create an academic community in which everybody is welcomed and which puts the student at the centre of all our endeavours.
Candidates must be able to demonstrate their eligibility to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.
We encourage all interested candidates to submit applications early to avoid disappointment as we reserve the right to interview the candidates whilst the vacancy is open and close the advert early if the vacancy is filled.
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