Role Description
This is a full-time on-site role for an Administrator at Besseges FM in Dukinfield. The position requires working closely with our Management and Service team and is responsible for ensuring that all administration tasks are carried out in a timely and effective manner.
Main Duties
· Supporting management team with daily duties
· Planning work in a way which ensures that key milestones and completion dates are achieved.
· Provide direct administration support to service engineers.
· Monitoring Gas Cylinder logs
· Compile a high volume & variety of service information from different sources to create a Mechanical and Electrical Operation & Maintenance site folder for key clients
· Maintain records of Plant, updating weekly registers
· Ensure relevant documents are archived on a regular basis to ensure they are accessible
· Arrange access to client sites for the service engineers and subcontractors
· Assist the management team with coordinating daily jobs for the service engineers and subcontractors
· Daily processing of client purchase orders
· Process new service jobs on in-house CAFM system (Construction Manager) and procure required materials for remedial works (Training required)
· Competently operate a range of office equipment including binding machine, scanner, printers and photocopiers.
· Run online client-based portals (Elogbooks), uploading daily reports, meeting SLA’s and ensuring maximum company KPI scores
· Raise purchase orders for field engineers
· Answering phone, fielding calls
· Any additional ad-hoc support that is required
Personal Attributes
· Ability to prioritise and organise own work whilst working on a variety of tasks
· Strong communication and interpersonal skills
· Ability to work effectively within a team
· High level or professionalism, self-motivation and organisation
· Confident in liaising with stakeholders at all levels
· Attention to detail and problem-solving skills
* Strong ability to multi-task in a fast-paced working environment
Hours and Environment
This position will be based from our Dukinfield office.
Core working hours for this position are from 09.00-17.00 Mon-Fri (1-hour lunch)