Job Summary
An exciting opportunity has arisen to join our Education Team as a permanent full-time Medical Education Administrator.
Your role will be to support undergraduate medical students, working closely with the Clinical Sub-Dean and Director of Medical Education for Grenada to ensure good support processes, both academically and pastoral.
Your role will also be to provide excellent customer service as well as a high quality reception and information service. You will be required to work flexibly with your colleagues and provide an efficient service. You will be adaptable to change, have experience of working in a busy office environment and enjoy interaction with a variety of people. Having direct contact with Trust staff you will be an excellent communicator. If you enjoy using your own initiative, enjoy working with people and enjoy variety, this could be the job for you!
To Succeed In This Role You Will Have
* Excellent communication skills.
* Experience of working in a busy office environment.
* Excellent customer service skills.
* Good IT skills.
* Ability to work on own initiative.
* Ability to work as part of a team.
Main duties of the job
* Ensure regular communication to all internal stakeholders.
* Develop and maintain excellent working relationships with clinical tutors and supervisors supporting medical students and physician associates on placements across the Trust.
* Monitor attendance of students in placements and teaching, keeping clinical sub deans and the director of medical education for St Georges Grenada informed of any absences, making arrangements for any time lost.
* Prepare induction packs for incoming students and ID badges.
* Organise and arrange medical student end of attachment Assessment of Clinical Competence to enable sign-off from their attachments.
* Work with the Clinical Training Fellows supporting medical students.
* Support University of Southampton in OSCE training for medical students.
* Arrange student accommodation at the Trust and negotiate with the student regarding their accommodation requirements whilst placed at the Trust.
* Keep the Education Centre Manager up to date with all arrangements for accommodation.
* Maintain an up-to-date website uploading details of timetables for medical students.
* Ensure that all students complete their placement modules in line with Medical School requirements.
* Supervise where appropriate administrative support required to deliver medical student education and training.
* Assist the Education Team/Receptionist when required re setting up of rooms and troubleshooting of multi-media equipment.
About Us
Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.
UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.
This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview.
Date posted: 20 March 2025
Pay scheme: Agenda for change
Band: Band 4
Salary: £26,530 to £29,114 a year Per annum
Contract: Permanent
Working pattern: Full-time
Reference number: 153-CO04077-A
Job locations: Poole Hospital NHS Foundation Trust, Longfleet Road, Poole, BH15 2JB
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name: University Hospitals Dorset NHS Foundation Trust
Address: Poole Hospital NHS Foundation Trust, Longfleet Road, Poole, BH15 2JB
Employer's website: https://www.uhd.nhs.uk/careers #J-18808-Ljbffr