Training is a core activity across EMBL-EBI, involving almost every part of the organisation and coordinated by a team of over 20 people. The Training Team delivers a world-recognised programme that encompasses training delivered virtually and face-to-face to a global audience alongside self-paced online learning, up-skilling of trainers and secondments.
Your role
Your primary goal will be to contribute to the smooth running and high standards of EMBL-EBIs diverse and highly acclaimed programme of live face-to-face and virtual training events. You will be responsible for the administration of events from initial concept to post-event wrap-up.
This role could be perfect for someone looking to start their career in events.
Main functions
International liaison with scientific speakers and trainers from invitation stage through to event reimbursement
Communications and correspondence with event participants worldwide
Control of expenditure on assigned events, and delegated responsibility for individual event budgets
Monitoring of registration fee payments, processing of speaker expenses, ensuring adherence to policy and administration of grant allocations
Working with customer relationship management databases and other events software to manage event registration, reviews, abstracts, and other processes
Creation, population and upkeep of event websites via content management systems
Coordination of event logistics including catering, technical, transport, international travel and accommodation
Coordination of virtual event logistics including handbooks, video links and communication channels
Programming of non-scientific content of events: social and networking provision, off-site dinners, etc
On-site and virtual coordination/hosting of events
Preparing financial and statistical reports following events and collating information for funders and partners
Actively contributing to projects and work groups to advance the continuous development of the training team
Building and maintaining good relationships with internal and external partners, scientific organisers and service providers
Administrative functions necessary to the post.
There will be an occasional requirement to work evenings and weekends in support of the programme, and the possibility of some overseas travel.
About you
You have been involved in organising events in some capacity and are confident managing logistics, even without a formal background in event planning.
Resourcefulness, self-motivation and resilience, demonstrating an ability to work independently and to tight deadlines, keeping calm under pressure.
A strong service ethic with a focus on quality.
Excellent organisational, interpersonal and communication skills and a proven ability to prioritise tasks in an international, complex, and diverse working environment.
Fluency in English, and good knowledge of MS Office and/or Google Workspace applications are essential.
No specific educational requirements are required.
You may also have
Experience using event registration software (e.g. EventsForce) and website management software (e.g. Wordpress) is desirable. Training will be provided as necessary
A qualification in event management or business administration is desirable but not essential as full training will be given.
Apply now! Benefits and Contract Information
Financial incentives: depending on circumstances, monthly family/marriage allowance of £272 monthly child allowance of £328 per child. Non resident allowance up to £556 per month. Annual salary review, pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances
Hybrid working arrangements
Private medical insurance for you and your immediate family (including all prescriptions and generous dental & optical cover)
Generous time off : 30 days annual leave per year, in addition to eight bank holidays
Relocation package including installation grant (as applicable)
Campus life: Free shuttle bus to and from work, on-site library, subsidised on-site gym and cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely)
Family benefits: On-site nursery, child sick leave, generous parental leave, holiday clubs on campus and monthly family and child allowances
Contract duration: This position is a 3 year contract renewable up to 9 years
Salary: Monthly salary starting at £2,995 after tax but excl. pension & insurances) + benefits (Total package will be dependent on family circumstances)
International applicants: We recruit internationally and successful candidates are offered visa exemptions. Read more on our page for international applicants.
Diversity and inclusion: At EMBL-EBI, we strongly believe that inclusive and diverse teams benefit from higher levels of innovation and creative thought. We encourage applications from women, LGBTQ+ and individuals from all nationalities.
Job location: This role is based in Hinxton, near Cambridge, UK. You will be required to relocate if you are based overseas and you will receive a generous relocation package to support you.
To apply, please submit a covering letter and CV via our online system. Applications will close on 09/05/2025 .
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