House Coordinator (Administration)
Location: Tadworth, Surrey
Salary: £24,449
Hours: Monday - Friday - #removed#pm, free parking onsite.
Working closely with The Children's Trust, Reed Epsom is supporting the recruitment of a House Coordinator position.
The Children's Trust runs a non-maintained special school for children with complex education, health, therapy, and care needs with associated residential houses. The Children’s Trust School supports children and young people from 2 to 19 years old and is dual registered with the Care Quality Commission (the school residential houses) and Ofsted Education.
You will be joining a busy team providing efficient and reliable administrative support to the House Manager.
Office Administration Responsibilities:
* Organise the paperwork for all admissions and discharges.
* Support the filing of medical notes, ensuring care plans are in good order and meet regulatory compliance requirements and/or quality standards.
* Collate, prepare, and archive all notes, documents, and care plans of discharged children.
* Assist the house team with typing, filing, and office management.
* Type-up staff Personal Development Reviews, review reports, care plans, and letters as requested by the teams, while maintaining confidentiality at all times.
* Ensure that meetings are arranged and administered proficiently, and that appropriate minutes are taken and disseminated in a timely manner.
* Act as the first point of contact for general enquiries (both internal and external) received on a day-to-day basis.
* Assist in the production of the duty rota on the Staff Care system, ensuring it is communicated to all parties as requested.
* Produce information and data from the Staff Care computerised rota system as requested by the House Managers.
* In conjunction with the House Managers, monitor staff sickness absence and arrange reviews as required.
* Complete weekly absence returns and produce required information/data from the Staff Care computerised system as requested by the House Managers.
* Update annual leave records in liaison with the House Managers.
* Co-ordinate team days and support team training events.
* Add new starters to our SMI staff care system, providing training in the use of SMI for their off/shift requests and timesheet signoff.
* Update the ICRS system (Integrated Child Records System).
Benefits:
* Holiday: 27 days + bank holidays.
* Private medical insurance - after successful completion of probation.
To receive a full job description and a call from our dedicated recruitment consultant, click apply today!
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