Main area Administrative Grade Band 3 Contract Permanent Hours Full time - 37.5 hours per week (Monday to Friday 08:30 to 16:30 with half an hour lunch) Job ref 001-AC044-0325
Employer Cardiff and Vale University Health Board Employer type NHS Site University Hospital of Wales Town Cardiff Salary £24,433 - £26,060 per annum Salary period Yearly Closing 01/04/2025 23:59
Administrative Assistant
Band 3
WHO WE ARE:
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 16,000 staff and providing over 100 specialist services. Serving a population of around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst also working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone and to delivering excellent care and support.
Our mission is “Living Well, Caring Well, Working Together”. We have recently refreshed our strategy, Shaping Our Future Wellbeing, which sets out the Health Board’s Vision for improving the health and wellbeing of the populations we serve by 2035 through the delivery of our strategic objectives; Putting People First, Providing Outstanding Quality, Delivering in the Right Places, and Acting for the Future.
We are a values-driven organisation and our goals will only be realised if our values are at the heart of everything we do. Created by colleagues, patients and their families and carers, our values are:
* We are kind and caring
* We are respectful
* We have trust and integrity
* We take personal responsibility
OUR REGION:
Wales has much to offer with miles of stunning coastline, UNESCO world heritage sites and beautiful countryside. Cardiff, the thriving Welsh capital, has something for everyone. It is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions. Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline, as well as charming towns including Penarth and Cowbridge.
Job overview
The post holder will oversee and ensure provision of administrative, patient booking and reception duties within the Medical Physics department in order to provide an efficient and effective service to the Directorate and the University Health Board.
Main duties of the job
The Medical Physics Directorate within Cardiff and Vale UHB are seeking to recruit an enthusiastic and highly motivated individual to join their Administrative and Clerical team. The post holder will work Monday to Friday 08:30 to 16:30 with a half hour lunch. The role requires the need for a degree of flexibility as you may be asked to work outside of these days/times for short periods if the service demands.
The duties will include working at one of the reception areas, which includes the DVT Clinic and Bone Density scans. All roles will require accurate data entry onto the Radiology Information System (RADIS). It is essential that you have a good standard of general education and experience of dealing with the public both face-to-face and via the telephone.
Not only is this a busy and challenging specialty but the post holder will also be joining a friendly and dedicated team in Medical Physics. The post holder will be based at the University Hospital of Wales.
We are looking for an individual who can demonstrate the core values of Cardiff and Vale UHB:
* We care about the people we serve and the people we work with
* We trust and respect each other
* We take personal responsibility
* We treat people with kindness
* We act with integrity
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Qualifications
* Minimum 5 GCSEs (including Maths and English) Or NVQ Level 3 or appropriate previous experience
Experience
* Previous administrative and clerical experience, preferably working in a hospital based role or related service within the NHS
Skills
* Experience of using computer packages such as Excel and Word
* Organised and methodical
* Excellent telephone manner
* Ability to manage own workload
Special Knowledge
* Understanding of NHS waiting times targets and pathways
* Understanding of UHB policies and procedures
* Awareness of GDPR
Personal Qualities
* Flexible approach and adaptable to change
* Courteous and friendly
* Able to cope under pressure and meet deadlines effectively
* Ability to work independently and to delegate work to team
* Able to multi-task
MANAGING YOUR APPLICATION:
We are committed to promoting inclusion, where all staff have a sense of belonging. We welcome applications from everyone and recognise the need for our workforce to represent the diversity of the population we serve. We value our differences and fully advocate, cultivate and support an inclusive working environment where staff treat one another with dignity and respect and where diversity is celebrated.
The UHB reserves the right to close this vacancy after 24 hours if a large number of suitable applications are received. Therefore, we encourage early applications to ensure consideration for this post.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK.
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