ACCOUNTABLE TO: Head of Finance
SALARY: £24,592
ANNUAL LEAVE: 30 Days inclusive of public holidays
LOCATION: SOL Office, Kirk Road, Wishaw
Job Purpose
The Accounts Assistant is responsible for maintaining the organisation's general accounting function including banking, purchase ledger, sales ledger, and petty cash. The post holder will work closely with the Head of Finance, people we work for, and other members of the organisation to ensure that the accounting records are an accurate and true reflection of the organisation's financial affairs. This ensures the smooth running of the organisation's finances which in turn ensures the organisation is able to operate effectively and provide the best support to the people we work for.
Main Duties:
1. Maintaining accurate bank records
2. Maintaining accounts payable function
3. Maintaining accounts receivable function
4. Track and audit petty cash
5. Assist with employee expense reports
6. Liaise with other departments/customers/suppliers
7. Provide cover for the Payroll Co-Ordinator where necessary
8. Assist with implementing and maintaining internal financial controls and procedures
9. Assisting with the annual audit and any other external scrutiny process
10. Perform scanning, filing and general administrative tasks
11. Other accounting duties as required
Maintaining accurate bank records includes:
* Post all entries from bank statements into accounting software
* Prepare monthly bank reconciliations
* Process credit and debit card payments
* Prepare and post monthly staff expenses and staff holiday expenses
* Check staff travel expense claims before forwarding to Payroll
Maintaining accounts payable function includes:
* Check, verify and process invoices
* Prepare payments for signature
* Sort, code and enter accounts payable data
* Analyse discrepancies and unpaid invoices
* Maintain supplier vendor files
* Perform account reconciliations
Maintaining accounts receivable function includes:
* Prepare and submit customer invoices, including local authorities and people we work for
* Code, post, and receipt payments
* Prepare, coordinate, and arrange bank and cash deposits
* Monitor customer accounts for non-payment and delayed payment
* Perform account reconciliations
* Perform credit control
Please Note: This job description describes the practical purpose and main elements of the job. It is a guide to the nature and main duties of the job as they exist currently, but it is not intended as a wholly comprehensive or permanent schedule.
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