The role of Events Assistant is to provide support to the meeting and events programme. A resourceful and flexible approach is required. The individual is to be able to work on their own initiative, self-motivated and proactive. The position requires a high degree of flexibility, responsibility, discretion, and confidentiality. The Events Assistant is responsible for carrying out the following duties: Assist with event planning and management for meetings, internal and external events Manage event bookings and field enquiries Effectively and efficiently coordinate departments in supporting meetings and events, including Hospitality and Catering, Facilities, AV Support, and other relevant departments Ensure correct furniture and any other inventory is in excellent workingcondition and hired/ delivered, if necessary Conduct inspections of the office space to ensure are as are impeccably maintained; identifying and promptly addressing any items out of place, cleanliness issues, or areas requiring attention to uphold a professional and welcoming environment for clients and guests Work with internal communications to publicise events across the campus Assist in putting together costing and collating proposals Oversee logistical arrangements on the day of the meeting or event including directing set-up, communicating with all relevant departments and any external suppliers Deliver an exceptional customer experience by warmly and professionally meeting and greeting guests or event attendees as required Proactively suggest event ideas and themes Use initiative to ensure the campus is always "client ready" Use systems to log tickets in line with facilities management procedures Develop and maintain relationships with event suppliers Work closely with the Hospitality and Catering team to deliver an exceptional meeting and event programme Undertake research as requested/directed Suggest and implement new initiatives to support the development of the role as required Maintain open and effective working relationships with senior management and colleagues Regularly liaise with other departments to ensure housekeeping policy and general office standards are maintained Ensure that all tasks/duties are carried out in accordance with procedures and standards. Undertake other adhoc duties as required Contribute, or otherwise assist, as required Equity, diversity & inclusion (EDI) is acore priority. To support and champion the embedding of this focus as a collective workforce responsibility, EDI should be integrated, where relevant, into all workstreams. Qualities and skills required Able to demonstrate proficiency in the responsibilities of the role Keen eye for detail and approach the role with a view to upholding the aesthetic standards of the practice Legally able to work in the country in which the position is based Demonstrated experience of coordinating meetings and events Demonstrated experience of working on confidential matters, using tact and discretion Demonstrated proficiency in using Microsoft Outlook, Word, and Excel Fluent English, spoken and written is essential Smart and professional dress and personal presentation at all times Professional, confident, courteous, and helpful manner Punctual and reliable Ability to manage and prioritise tasks and time efficiently Excellent written and verbal communication skills-articulate and diplomatic manner Excellent organisational skills Resilient to cope with conflicting demands, able to prioritise duties and work under pressure while remaining calm and professional at all times Able to demonstrate initiative and a proactive approach Flexible attitude Ability to work independently and as part of an effective team Ensure that discretion is exercised when dealing with sensitive information and enquiries, and to ensure that appropriate confidentiality is maintained at all times Excellent interpersonal skills and ability to work well with all levels of management and staff both internally and externally Methodical, accurate and consistent attention to detail Self-motivation and ability to take responsibility Commitment to maintaining and promoting high standards of the role Empathy with a creative environment.