The Finance & Admin Coordinator is a fundamental position within the Bridges Management team providing strong financial and commercially driven support to the Centre Director. This role requires someone with a strong background in budget management along with a broad administrative skill set. Key Responsibilities Accounting/Service Charge Process purchase orders and keep up to date records and spreadsheets. Code all purchase orders to ensure efficient payment and manage queries. Update financial reports to ensure consistency. Resolve any account issues or credit control enquiries. Service Charge – with the Centre Director, Asset and Property Management team: Assist with compiling forecast budgets for the centre Assist with the monitoring of budget reports throughout the year Assist with the reconciliation of budgets at the end of the financial year Assist in the production of Service Charge and Reconciliation Booklets, ensuring that timescales are met Assist with compiling and managing the Administration, Customer Services, Planting and Mall Furniture budget lines to ensure good value for money Monitor monthly invoices for car park and disseminate to central office. Compile monthly expenditure and usage reports, handle complaints, staff permit queries and liaise with car park management company where required. Run quarterly expenditure reports and check for accuracy with department heads. Commercialisation Assist the Centre Director with all aspects of commercialisation including: Liaise with Flourish to facilitate paid for mall bookings. Communicate details of promotional bookings internally to facilitate smooth out of hours installation/departure. Collate and seek approval on RAMS and insurance docs for temporary occupiers. Keep a detailed log of all approved mall traders and reconcile the Flourish statements against our site records. Ensure all income is invoiced for monthly by our central office. Monitor mall trader lease dates, providing 3 months’ notice for lease renewal negotiations. General Duties Attend regular management / operations / H&S internal meetings and prepare minutes. Answering the telephone, welcome visitors and maintaining a friendly reception area. Assist the Centre Director to administer a void unit schedule to mitigate rates where appropriate. Liaise with Savills Energy to resolve all utility queries. Process changes of tenancy, process bills through Compass, handle coding and meter readings where required. Administer petty cash and reconcile expenditure. Administer income and expenditure for marketing events. Assist with Sunderland Gift Card, liaising with the BID to record monthly sales and retailer redemptions. Liaise with suppliers to order stationary, office supplies, business cards, name badges etc. Prepare the weekend management rota. Compile and issue a weekly diary showing staff whereabouts, meeting room bookings, centre promotions and commercialisation. Process contractor weekly time sheets. Hours 37.5 hours per week, Monday – Friday 9am – 5.30pm with one hour unpaid lunch break. Salary £32,000 - £35,000 depending on experience