This role will support Catella APAM’s Accounts Payable function which services both our internal company accounts and external clients to deliver a seamless finance function.
The scope of this role is to control the accounts payable of a selection of the clients and properties under management. The role will predominantly focus on the processing and payment of purchase invoices following Catella APAM’s internal approval process, liaising with suppliers to resolve queries, managing the purchase ledger to maintain accurate records and providing expenditure reporting internally.
KEY ACCOUNTABILITIES INCLUDE:
Processing
* Manage AP / credit control inbox daily, ensuring all correspondence is answered within KPIs and issues highlighted to FM.
* Daily, accurate and timely processing of supplier invoices onto PIR and sending to appropriate person for approval (ensuring that all invoices are addressed correctly and are VAT compliant).
* Daily, accurate and timely processing of supplier invoices onto ledger once approved.
* Occasional cover for the reconciliation of bank balances to TB balance.
* Occasional cover, posting of all cash received and any necessary transfers between bank accounts.
Cash Management: Payments & Refunds
* Payment runs (frequency may vary depending on client).
* Processing one-off payments as necessary.
* Request, investigate and post supplier / tenant refunds.
* Set up new suppliers on the system.
* Supplier / tenant reconciliations to statements / invoices for carry forward balances.
* Regularly review ledgers and investigate and clear credit balances.
* Liaising with suppliers / tenants via phone and email to resolve queries quickly and efficiently.
* Proactively deal with reminders and statements to avoid further action being taken or late payment charges.
Creditors Management & Reporting
* Reviewing and chasing outstanding PIR items requiring approval on a weekly basis.
* Regular internal arrears meetings and arrears reporting to Property Managers / Client Accountants.
* Raising interest charges as instructed by Property Manager.
* Issuing of arrears letters and any bailiff/legal action (e.g. CRAR and SCAR) in line with APAM procedures.
* Updating Propman with arrears notes and tenant data changes (e.g. contacts, name changes).
* Collection Stats internal reporting and other ad hoc reporting as required on a quarterly basis.
WHO WE ARE LOOKING FOR:
* Ability to take full ownership of role and ability to multi-task.
* Strong team player with proactive and problem-solving attitude.
* Strong customer service skills and ability to professionally communicate with a variety of suppliers.
* Excellent communication skills and able to successfully communicate with staff at all levels.
* Excellent organization skills and excellent attention to detail.
* Excellent time management skills, ability to prioritize and meet strict deadlines.
Qualifications and experience:
* Have at least 1 year’s experience in a purchase ledger / credit control finance role.
* Microsoft Word and Excel – Intermediate.
Job type: Permanent
Posted: 2024-12-11T00:00:00 3 days ago
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