Band 4 Medical Secretary - Little Bromwich Centre
Band 4
Main area: medical secretary
Grade: Band 4
Contract: Permanent
Hours: Part time - 22.5 hours per week (3 days a week)
Job ref: 436-6907700
Site: Little Bromwich Centre
Town: Small Heath
Salary: £26,530 - £29,114 per annum, pro rata
Salary period: Yearly
Closing: 03/02/2025 23:59
Interview date: 14/02/2025
Please note that this post may close earlier than the indicated closing date if a sufficient number of applications are received.
Job overview
To provide a comprehensive secretarial service to the Consultant Psychiatrist and members of the medical team, within ICRT, assisting them in achieving their objectives and to liaise with all relevant and appropriate services.
Main duties of the job
1. To be responsible for providing a comprehensive secretarial and administrative service to the Consultant and members of the medical team, including digital transcription, copy typing, typing of discharge summaries, reports and all other correspondence as required by the medical team.
2. To be responsible for updating the Trust Clinical Information System, RIO, informing new patients and the out-patients clerk via letter/telephone/memo/email of clinic cancellations.
3. Liaison with the Clinical Records Department and clinical/admin staff regarding case notes, requesting any existing notes required for re-referred patients.
4. Following up on lab results, missed appointments in liaison with the Consultant/Doctor and re-scheduling as requested.
5. To assist in caseload monitoring for new patient referrals bringing to the attention of the Consultant patients who DNA’d, are approaching waiting time breach, and patients waiting for first clinic appointment.
6. The post holder is expected to undertake necessary routine correspondence on own initiative.
7. The post holder is responsible for ensuring clinical records are stored securely whilst in current use. Responsible for retrieving the notes required for the clinic in good time from the Care Records Department, bringing to the attention of the Team Administrator any records which cannot be found and keeping care records up to date and in good order.
8. To liaise with other members of the Administration Team in order to provide a co-ordinated and efficient secretarial service.
9. The post holder is responsible for ensuring confidentiality is maintained at all times in accordance with the Data Protection Act, Trust Policy and Good Practice.
10. The post holder is responsible for maintaining and conducting oneself in a professional manner towards colleagues and other agencies.
11. The post holder will support the team in managing and monitoring the CTO’s (Community Treatment Orders) for the service.
We are unable to support applications from job seekers who require sponsorship to work in the United Kingdom (UK)
Person specification
Qualifications
* NVQ level 3 business admin
* RSA typing or equivalent
* Amspar
* Medical terminology
Knowledge & Skills
* Significant use of Microsoft Office applications
* Experience of working in an NHS setting
* Experience of working with people with mental health issues
* Experience of working with people from different settings
The Trust is committed to treating individuals fairly and ensuring they have the same opportunities to fulfil their potential. We are working hard to ensure our workforce reflects the diversity within Birmingham and Solihull and that our services meet the needs of all diverse service users and carers.
The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.
Please note, if applicable for your role you will be required to cover the cost of your DBS certificate. This will be deducted from your salary over 3 months. You will also be required to sign up to the DBS Update Service before commencement with the Trust.
All successful applicants will be required to complete the Trust’s induction programme. The Fundamental (Statutory and Mandatory) training will be in an e-learning format.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020.
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