Job Title: Sales and Office Administrator Job Description
We are seeking a proactive and organized Sales and Office Administrator to take charge of essential administrative, compliance, and office management tasks. As the backbone of our small and dynamic team, you'll ensure smooth day-to-day operations while providing support for sales and HR-related functions. This is a full-time, 6-month contract role based in Bristol, with the potential for a contract-to-permanent transition. The role is primarily office-based with occasional remote flexibility.
Responsibilities
* Monitor and update insurance, first aid, and fire marshal certifications, ensuring timely renewals.
* Manage supplier and customer updates, raise tickets, and track completion using internal systems.
* Onboard new customers and suppliers, maintaining compliance with company processes.
* Handle queries from suppliers and customers, liaising with other teams to provide accurate responses.
* Check and maintain Government Gateway information (VAT, PAYE, and tax notices).
* Support general office needs, including ordering supplies and ensuring stock levels.
* Manage multiple email inboxes, keeping them up-to-date and organized.
* Coordinate office equipment repairs, obtaining quotes, and approvals as needed.
* Review contracts for utilities (electricity, gas) and recommend new suppliers as needed.
* Track and record staff absences (sickness and holiday).
* Calculate and process part-month salaries for new joiners and leavers.
* Manage statutory payments (eg, sick pay) for staff without entitlements.
* Enter and verify payroll data in collaboration with FMP Global.
* Assist in onboarding new employees and maintaining accurate records.
* Perform basic pension-related administration tasks.
* Conduct office risk assessments and maintain an up-to-date health & safety policy.
* Oversee documentation for authorized forklift drivers and other safety-related tasks.
* Produce quarterly WEEE reports promptly.
* Provide support to ensure smooth order processing during staff absences.
* Liaise with mobile service providers to manage accounts and devices.
* Ensure relevant invoices (eg, UPS, energy) are directed to the appropriate teams.
Essential Skills
* Proven experience in a similar administrative or office management role.
* Familiarity with Oracle or other ERP systems.
* Strong organizational skills and attention to detail.
* Proficient in Microsoft Excel and other MS Office applications.
* Excellent communication skills and a confident, problem-solving attitude.
Additional Skills & Qualifications
* Basic knowledge of payroll processes and statutory payments (preferred, but not essential).
* Ability to adapt to a dynamic, small-office environment with a family-oriented team culture.
Why Work Here?
As part of a small company owned by a large organisation, there is potential for global mobility. The team maintains a small family dynamic and is passionate about customer success, making it a truly enjoyable place to work.
Work Environment
The role is primarily office-based in Bristol with occasional remote flexibility. The work environment is dynamic and involves using Oracle ERP systems and Microsoft Office 365 applications. The team culture is family-oriented and focused on collaboration and success.
Job Type & Location
This is a Contract position based out of Bristol, United Kingdom.
Location
Bristol, UK
Trading as TEKsystems. Allegis Group Limited, Bracknell, RG12 1RT, United Kingdom. No Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. TEKsystems is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available at our website.
To access our Online Privacy Notice, which explains what information we may collect, use, share, and store about you, and describes your rights and choices about this, please go our website.
We are part of a global network of companies and as a result, the personal data you provide will be shared within Allegis Group and transferred and processed outside the UK, Switzerland and European Economic Area subject to the protections described in the Allegis Group Online Privacy Notice. We store personal data in the UK, EEA, Switzerland and the USA. If you would like to exercise your privacy rights, please visit the "Contacting Us" section of our Online Privacy Notice on our website for details on how to contact us. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID if there is an account associated with your request, or identifying information such as your address or date of birth, before proceeding with your request. commitments under the UK Data Protection Act, EU-U.S. Privacy Shield or the Swiss-U.S. Privacy Shield.